Administrative Jobs at GS Construction Company, Palladium, The International Committee of the Red Cross Delegation, Get-As International PLC, Mercy Corps Ethiopia and other companies

JOB DETAILS:
Job Description
Req. No: 1
Remarks: ASAP

Job Requirements
• Diploma in social related fields with 4 years general experience, 2 years in construction industry


JOB DETAILS:
Primary Duties and Responsibilities
• The USAID CATALYZE MS4G Water and Energy Sector Working Group (WESWG) Secretariat Coordinator (Coordinator) will report to the USAID CATALYZE MS4G Country Director, and will be responsive to USAID, donor partners and GOE stakeholders including the Ministry or Water and Energy. S/he will be based in Addis Ababa and will be responsible for providing informative, analytical, organizational and technical support for the WESWGs and the technical committee under subgroups to ensure effective delivery of the mandate of the WESWG. The specific duties and responsibilities of the Coordinator are outlined as follows:

WESWG Secretariat staff management & Operations
• Supervise the management of the Secretariat; ensuring day to day efficiency of the Secretariat; prepare and submit report annually on the operations and the activities of the Secretariat.
• Build out the WESWG Secretariat staff including recruit 1-2 focal persons per subgroup through direct hires as well as managing secondments from DPs.
• Provide open and transparent reporting to USAID, MS4G Country Director, donor partners, Ministry of Water and Energy and other GOE stakeholders.
• Provide oversight of the secretariat including ensuring focal persons provide appropriate levels of program, knowledge management, networking and coordination and communications support for each WESWG subgroup
• Coordinate and provide oversight of the financial and in-kind contributions of the DPs and the GOE stakeholders necessary to resume and maintain the activities of the WESWG Secretariat.

Program Support
• Formulate, facilitate and follow up a practical action plan on the directions of WESWG for a full shift towards a sector-wide approach.
• Facilitate and coordinate analytical work and inputs into the WESWG meetings on key sector-wide strategy and planning issues (e.g., Water and Energy Sector Development Program review and update; 10-year National Plan targets review and update; revised Universal Access Program strategy review and update etc).
• Facilitate and coordinate information gathering on the implementation of the water related development plans of the 10-year National Plan and joint delivery of finances.
• Initiate discussions on the sector-wide approach for the broad Water Resources Management (watershed management, irrigation, hydropower, etc), WASH and energy programs.
• Review current sector financing requirements for achieving 10-year National Plan objectives and the development of appropriate strategies to address these needs.
• Facilitate the formulation of priority programmes as approved by the WESWG.

Knowledge Management
• Establish a repository of GOE policies, strategies, guidelines, laws and regulations, and lessons from past and on-going programming in WASH, WRM and Energy sub sectors.
• Establish and maintain a database of donors, donor’s Implementing Partners (IPs) NGOs and private sector stakeholders.
• Provide periodic analysis of investments being made by GOE and donors keeping in mind the geographic coverage and with a view to promoting further alignment and harmonization.
• Use knowledge management as a facilitating tool for monitoring and follow-up on the donor support, solving coordination problems, promoting complementarity and synergy with other sectors, and to harmonize databases including collecting, sharing and analysing data/information needed to provide oversight of implemented WASH, WRM and EFG programmes and the plans of various government agencies, NGO’s, private sector stakeholders and donors, etc.
• Provide training and information/data support to the WASH SG, the WRM SG and EFG SG as needed.
• Provide support for information gathering, analysis and sharing through undertaking knowledge events and showcasing best practices with a view to promoting policy dialogue and sharing best practices and lessons learned.

Networking and Coordination
• Facilitate quarterly meetings of the WESWG and ensure that priorities and concerns of all actors reflected in the technical committees are adequately taken up during the WESWG meetings.
• Ensure that all relevant and active/concerned stakeholders (government institutions, development partners, etc.) are represented at the WESWG.
• Provide administrative support to assist WASH SG, WRM SG and EFG SG to organize regular meetings and prepare (and monitor) annual work plans.
• Facilitate monitoring and evaluation of alignment and harmonization efforts by WESWG members.
• Liaise proactively with other relevant coordination units.
• Assist in the organization of the Multi Stakeholder Forum once per year and World Water Day and other relevant sector events.

Communication
• Prepare the provisional agenda for the meetings of the WESWG, WASH SG, WRM SG and EFG SG.
• Record minutes and decisions during the WESWG meeting and during the meeting of the subgroups
• Facilitate information sharing, including upcoming missions and schedule of events, ideally by means of a website; and other related duties as determined by the Chair of the WESWG and Co-chairs of the Subgroups.
• Facilitate communication and information exchange between the NGO sector, multilateral and bilateral agencies, local partners, and government authorities.


JOB DETAILS:
Job Description
Required No. : 1

Job Requirements
Qualification
• BA Degree in Secretarial Science and Office management or related field.
• 2 Years and above related work experience in Secretarial and Office Management


JOB DETAILS:
About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.
The Program / Department / Team
Mercy Corps has been operating in Ethiopia since 2004. In partnership with civil society organizations, private sector, and the government, Mercy Corps Ethiopia has reached more than five million Ethiopians with interventions to save lives and build secure livelihoods. Our programs emphasize market-driven solutions, reinforce social bonds, and help communities build resilience to the impacts of climate change. Currently in six regional states – Afar, Gambella, Oromia, Somali, Amhara and South Nations, Nationalities and People’s Region (SNNPR) – Mercy Corps Ethiopia is driven by the mission to contribute the emergence of a peaceful, resilient, and prosperous Ethiopia which is inclusive of youth and women. Our strategic directions focus in promoting inclusive and dynamic markets; promoting peace and social cohesion through strengthening formal/informal governance structures and citizen engagement; improved natural resource governance; and integrated humanitarian response.
Position Title: Crisis Response Officer
Duty Station: Diredawa (Siti Zone, Somali region)
Open Position: 3

Program / Department Summary
Mercy Corps has been operating in Ethiopia since 2004, working in rural, peri-urban and urban areas in five regional states - Afar, Oromia, Somali, Southern Nations Nationalities and Peoples, Amhara - and the capital city of Addis Ababa. We engage in both development and humanitarian work, and seek to integrate approaches, programs and geographies as much as possible. Our partners include government, academic institutions, development and private sector actors, civil societies and communities. Mercy Corps envisions contributing to the emergence of a peaceful, prosperous, and resilient Ethiopia which is inclusive of youth and women. Our strategic focus in the country includes in promoting dynamic and inclusive markets; natural resource management; peace and social cohesion, and humanitarian responses.
Mercy Corps’ Resilience in Pastoral Areas (RIPA) program is a five-year USAID-funded initiative that aims to improve the resilience capacities of households, markets and governance institutions across 22 woredas in the Afar, Somali and Oromia regions. RIPA includes a Crisis Modifier component that allows us to pivot our approach and respond to humanitarian needs in ways that support, not undermine, long-term development and resilience objectives. In relation to this, Mercy Corps is planning to implement a $10 million Crisis Modifier in response to the drought and Global Food Crisis impacting Ethiopia. This includes the following three objectives: 1) Improve short-term food security, nutrition, and WASH outcomes for vulnerable households; 2) Sustain and increase food production by farmers and livestock producers while fostering a shift to more resilient production practices; 3) Female and male youth TOPs have improved capacity to make a successful transition to alternative livelihoods.

General Position Summary
The Crisis Response Officer will be responsible for effective implementation of Crisis Modifier intervention in Somali region, in relation to the three objectives. The Crisis Response Officer will play a key role in program participant selection (working with government and communities),support data collection and surveys, ensure engagement of program participants and stakeholders during project implementation, and contribute to report writing. The Crisis Response Officer will be an integral member of the RIPA learning and reflection processes, leading discussion on beneficiary feedback.

Essential Job Responsibilities
● Support all interventions related to the crisis response, for example Multipurpose Cash Assistance (MPCA), fresh food vouchers (FFV), commercial de-stocking, vouchers for feed/fodder, vouchers for animal health services, logistics support for government fodder distribution and vaccination campaigns and vouchers for seeds.
● Undertake household targeting in partnership with the government and RIPA program field office team and document the master registration sheets.
● Monitor disbursement of vouchers, and monitor redemptions of vouchers
● Undertake data collection to support M&E for the interventions and work closely with the CLA and CARM team
● Provide technical support for target participants
● Facilitate and coordinate events or workshops related to responses intervention
● Facilitate capacity building training and/or mentoring for private sector actors involved in the interventions
● Ensure Mercy Corps minimum standards and sphere standards in carrying out his/her duties, advising and supporting other staff in the same as required.
● Compile and submit regular progress updates/reports (weekly, monthly, and quarterly); and
● Other duties as assigned.

GEDSI (GENDER, EQUALITY, DIVERSITY AND SOCIAL INCLUSION)
Understand and aware GDI related priorities of the country office and contribute for the realization of priorities (continually work to understand and be aware of the gender diversity and inclusion priorities of the country office and contribute in the execution)
Promote gender equal and inclusive workplace culture in a day-to-day interaction with a team member, partners and program participants.


JOB DETAILS:
Job Description
Vacancy Announcement
• The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.
• For more information, visit website: https://www.icrc.org/
• The International Committee of the Red Cross (ICRC) Delegation in Ethiopia is looking to hire an experienced, highly motivated and qualified person to fill the position of Administrative Assistant 1, based in Jijiga.

Purpose
• The Administrative Assistant 1 provides complex secretarial and administrative support to personal by performing variety of specialized duties/tasks in regard to finance, premise and other administrative spheres. S/he assists the Administrative Assistant 2 in running support activities for the Sub-Delegation.
• As Cashier, s/he is responsible for keeping the local currency (and occasionally foreign currency) cash box, keeping the manual cash ledger, preparing the daily cash statement (cash float and pending items) and submitting them to the Admin Assistant 2 or F&A Manager for checking and signing.
• As Welcome focal person, helps ensure that Welcome activities are organized smoothly, including coordination of pick/up and drop-off of ICRC guests with the Dispatcher, travel arrangements, official registrations, and accommodation arrangements.
• As IM and Chancellery focal person, the employee is responsible for acting as reference person for ICRC protocol, rules for correspondence, document security, filing and intermediary archiving, using standard computer technology (Lotus Notes)

General Duties
• Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement
• Understands and adheres to the ICRC Code of Conduct
• Understands the roles of the components of the International Red Cross and Red Crescent Movement
• Respects and observes staff regulations and security rules at all times
• Represents the ICRC in a professional manner at all times
• Develops and maintains a pleasant and conducive working environment with colleagues and line managers
• Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC
• May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary

Accountabilities And Responsibilities
• Cash and Bank Management (60%)
• Responsible for the daily petty cash, maintains the cash limit, ensures smooth running of cash services
• Ensures respect of financial procedures and guidelines; explains cash procedures to sub-delegation staff and visiting staff
• Releases working advances according to ICRC’s financial rules and advises staff on rules and deadlines for working advance settlement
• Controls the invoices by ensuring completeness of supporting documents, respecting signatory payments, and ensures timely payments after approval of Administrative Assistant 2 or Finance & A Manager
• Manages bank notes and ensures that proper change is available in the safe;
• Collaborates with accountant on accounting or cash matters;
• Informs the supervisor in case of possible fraud or suspicious invoices
• Keeps and orderly and regular filing of daily cash statements, salary advances, working advances, etc.
• Prints and makes all financial forms available for the sub-delegation staff
• Prepares bank cheques for payment and cash withdrawal;
• Observes the required signatures according to bank Power of Attorney,
• Updates the monitoring sheet for bank balances;
• Requests bank statement and new chequebooks from the bank
• Submits updated Power of Attorneys to the bank


JOB DETAILS:
Background:
• The Agricultural Transformation Institute (ATI) has been established by the Government of Ethiopia (GoE) to identify and address systemic bottlenecks to Ethiopia’s agricultural development. The Institute does this through problem-solving, implementation support, and capacity building of stakeholders involved in implementation of interventions that address the systemic bottlenecks.
• ATI provides a unique platform for people who want to achieve their highest potential and make a meaningful contribution in changing the country’s agricultural sector. We offer rewarding work in a young, fast-paced growing organization with passionate, committed, motivated colleagues and excellent career development and training. We recognize our most valuable assets are our staff and are committed to providing our teams with the tools, training and mentorships necessary to achieve their career goals.
• The programmatic focus of the Institute responds to a core set of needs identified by the Ministry of Agriculture and other sectors along commodity value chains. Across the programs, the ATI engages public, private, and non-governmental stakeholders to support strategic planning, manage and strengthen implementation capacity and test innovative models. Currently, ATI is tasked to coordinate the revised Agriculture and Rural Development policy agendas of the sector and such sectoral level delegation requires high level expertise in the policy areas and skillsets in coordination and networking with multiple stakeholders.

Our Culture
• We have an exceptional team of highly competent employees with a proven track record of success in managing complex activities and achieving transformational results. Our culture is one where talented, dedicated and adaptable individuals are committed to doing their best and exhibit great teamwork to achieve excellent results.
• At ATI, we provide an exceptional platform for people who want to achieve their highest potential and make a meaningful contribution in changing the country’s agricultural sector. We offer rewarding work in a young, fast-paced growing organization with passionate, committed, motivated colleagues and excellent career development and training. We recognize our most valuable assets are our staff and are committed to providing our employees with the tools, training and mentorships necessary to achieve their career goals.

Position Summary:
• Under the supervision of the Senior Admin Officer, the Front Desk Assistant will be responsible for the reception of ATI visitors and incoming and outgoing correspondences at the front desk and handle PBX telephone operations in an efficient and professional manner. Carry out other administrative work as required.

Essential Duties:
Reception
• Ensure an attractive, pleasant, and neat front desk area is always maintained.
• Receives and assists visitors of the office courteously, answers queries and provides information while being as prudent as possible.
• Assists visitors to leave messages in the absence of the staff member to be visited and ensures the message is transferred on time, regularly organizes notice boards at the reception area.
• Regularly organize notice boards in the reception area.

Telephone and Fax communication
• Receives all incoming telephone calls, receives/sends fax messages, and forwards messages/documents to concerned staff on time.
• Makes official phone calls on behalf of staff members, especially senior management staff.
• Maintains external telephone directory for ATI’s main stakeholders.
• Regularly updates and maintains internal telephone contact list and shares with internal users as updated.
• Immediately report any fault to the Information Technology team and Telecommunication Company.

Administrative
• Arranges appointments for staff and remind the approaching appointments to the concerned.
• Assists the HR team in scheduling interviews for internal and external candidates.
• Assists in arranging flight booking and hotel accommodation for staff and ATA guests as requested.
• Assists in photocopying and binding documents with at most attention to confidentiality.
• Assists in organizing seminars/workshops, arrangement of necessary stationary materials and confirmation of participants list.
• Initiates purchase requests and placement of all necessary office refreshment items at all duty hours.
• Maintains document confidentiality while receiving/issuing incoming/outgoing ATA letters.
• Follows ATI procedures to ensure the organization seal is properly used to authenticate outgoing correspondences from ATI.
• Provide secretarial services to program and administrative staff when required.

Job Requirements
• Diploma in Business Administration, Management, Secretarial Science, Office Management, or other related fields.
• 4 years of relevant experience in Front Desk/ Receptionist activities.
• Skills in e-mail communication and Office 365.
• Fluency in English and Amharic languages.
• Ability to work under pressure.
• Skill in the application of Microsoft Word and Excel is essential.
• Good communication skills.
• Proactive, energetic, and team player personality.