Deadline of this Job: 29 October 2022
JOB DETAILS:
Job Summary
Under the supervision of the HR/Admin Manager, the HR/Admin Officer provides general Human Resource support for the Admin & HR department. He/she will be expected to handle recruitments, HRIS /Workday/, Payroll & related payments.
Major Key Responsibilities:
• Maintain a thorough knowledge of IRC personnel policies respond to questions for staff.
• Promote and uphold THE IRC Way: Standards for Professional Conduct.
• Under the guidance of the HR/Admin Manager, provide support to program and operations staff in interpretation of HR policies and procedures and provide technical support on HR issues.
• Foster and facilitate the development of cooperative professional relations between and among staff at all levels.
• Provide advice and support to satellite HR teams in interpretation of HR policies and procedures and provide technical support on HR and Admin related matters, including but not limited to, recruitment, orientation, career development, performance evaluation, disciplinary action, and separation
Talent Acquisition and management:
• Participate in recruitment process of hire positions. Posting positions in appropriate media, CV review, interviewing, reference check, job offer, leading the orientation and travel arrangement.
• Advice Supervisors with reviewing job descriptions, posting job advertisements, screening applicants, conducting job interviews/written tests, reference checks, extending job offers, and ensuring new employee’s paperwork/hire pack is processed accurately.
• Ensure that recruitment process is fair and transparent and in line with IRC Global HR policies and procedures.
• Ensure proper orientation for all new staff with periodic follow up fields visits for additional support to field teams; collaborate and coordinate with other departments to provide an engaging and welcoming orientation
• Maintain good working relationships with other organizations and provide feedback to management on HR issues.
• Advise and conduct employees on exit management process for exiting employees and maintain its copies on the file. The exit interviews are supported with monkey survey.
Reports
• Prepare monthly payroll for definite based employees
• Prepare send weekly insurance update
• Prepare and send weekly recruitment update for Addis HR
HR Service and Administration:
• Review new employees contract agreement for field offices and ensure the new employees’ data is update to date on workday before the contract is approved.
• Responsible for preparing monthly payroll and maintaining payroll related documents and information are kept properly.
• Ensure satellite officer HR staffs prepare pension payment in timely manner. Ensure pension payment in relation to the back payments should be prepared and paid in a timely manner.
• prepare back payments, payroll adjustment for definite period employees.
• Prepare severance payments for definite period employees.
• Ensure updated tracking for back payments and communicate them timely.
• Follow up of employee contract extension for field-based staffs.
• Assist in writing personnel letters as required (transfer, Promotion, increment, acceptance of resignation and others).
• Travel to the field sites at least twice a year to monitor compliance with administration systems and policies, review administration operations.
Job Requirements
Education and experience
• University Degree/College diploma in Management, Business Administration, Accounting or related
• 2 years’ experience for degree holders and 4 years of experience for Diploma holders in office administration and human resource.
• NGO experience in Human resource is preferable.
• Strong organizational skills
• Computer literate especially word and excel.
• Excellent in English and Amharic both speaking & writing.
• Ability to work under pressure.
• High communication and language
Deadline of this Job: 24 October 2022
JOB DETAILS:Job Overview/Summary:
Under the supervision of the Field Coordinator of IRC Adama and technically supervised by HR/Admin deputy director of IRC Ethiopia , HR/Admin Manager will be the responsible person of the field HR/Admin department with all functions carried out by the department including talent management, contracts management, staff development, THE IRC Way, performance management, on boarding, staff grievance handling, benefits administration, payroll and related payments, follow up on contract extension, Timesheet collection, filing, , Insurance and HRIS. He /She work closely with all departments in the field office and HR/Admin Addis.
HR Talent Strategy and Talent Architecture:
• Maintain a thorough knowledge of IRC personnel policies and Implement IRC’s new Global HR Operating Policies and Procedures in every site of the field office; and ensure all HR/Admin activities are carried-out in adherence to these standards.
• Participate in reviewing national staff policies and Recommend for changes/additions/deletions to the HR/Admin Coordinator
• Promote and uphold THE IRC Way: Standards for Professional Conduct.
• Ensure the provision of good quality, appropriate and clearly communicated advice to field line managers on all aspects of HR management, policy and practice, including work force planning, job design, employment law, employee relations issues, and communication and consultation strategies.
• In consultation with HR/Admin coordinator and Field coordinator the HR/Admin Manager should consult line managers in succession planning and in strategic way of talent retention.
• Work with HR/admin coordinator and Field coordinator on implementation of strategic planning of the department
• Provide advice and support to Field HR teams, all field employees and Managers in interpretation of HR policies and procedures and provide technical support on HR related matters, including but not limited to, recruitment, orientation, career development, performance evaluation, disciplinary action and separation
• Ensure that the EEO (equal employment opportunity) is in place incompliance with existing labor proclamations and the IRC personnel policy.
Talent Acquisition and management:
• Work with Field Coordinator to determine workforce needs, identify the field human resource and competency gaps, and devise a development and workforce plan to promote staff development and retention.
• Plan and respond to the recruitment needs in timely fashion.
• Review job specification against the position classification guideline; and all the basic information are filled on the Personnel requisition form (PRF).
• Advice Hiring managers on reviewing job descriptions and specifications.
• Support and guide the HR team on posting job advertisements, screening applicants, conducting job interviews/written tests, reference checks, extending job offers, and ensuring new employee’s paper work/hire pack is processed accurately.
• Participate in recruitment process of higher positions; and ensure that vacancy announcements are made through appropriate media.
• Oversee that CV reviewing, interviewing, reference checking, job offer, orientation and travel arrangement are going in line with the recruitment plan.
• Ensure that recruitment process is fair and transparent and in line with IRC Global HR policies and procedures.
• Ensure proper orientation for all new staff with periodic follow up and collaborate and coordinate with field coordinator and other departments to provide an engaging and welcoming orientation
• Oversee exit management process to ensure unspoiled and positive transition for departing employee
• Ensure the field HR/ Admin staff to conduct exit interviews for exiting national staff and maintain its copies on the file and conduct the exit interview analysis and report to Addis HR once in a year.
Supervision and Support:
• Manage, train, coach and evaluate HR team ; create detailed plan to build capacity including performance objectives and development in collaboration with Roving HR/Admin Manager, Field coordinator/Assistant Field Coordinator and other HR/Admin staff.
• Ensures appropriate matches between personnel and jobs.
• Provide refreshment training on PMP and ensure the yearly PMP (performance management program) is conducted at field office level in compliance with the guide line.
• Work on succession plan for field HR/Admin department staff.
• Ensure that the subordinates are working in a harmonized manner with consistency among application of policy throughout the field office, and identify and implement mechanisms to ensure cooperation, communication and teamwork.
• Identify the gap in the field HR/Admin department and create the solution in collaboration with the HR Coordinator, roving HR/Admin Manager and the Field Coordinator.
• Assess the skill and gap of field HR/Admin staffs and recommend training.
• Work with Staff development Manager in assessing training needs for the field office
HR Service and Administration:
• Ensures legal compliance by monitoring and implementing applicable human resource rules and labor law.
• Ensure and follow up daily HR-related administrative duties are executed as per the expected quality in a timely manner
• Assist and Review all HR/Admin documents such as payroll, Overtime pay, back pay, severance, adjustments, acting allowance, new employee Insurance list, Hiring recommendation and new contracts etc … prepared by subordinates before it will be sent to Addis Ababa
• Review employment contracts purchase requests and payment requests made by other HR staff before it is submitted to Finance
• Ensure that the field office organogram is updated in line with the workday.
• Maintain updated tracking of staff Performance Evaluations, different HR related staff data analysis
• Follow that all increment, promotion, transfer, and disciplinary letters are written in compliance with personnel policy in timely manner.
• Ensure all personnel files are kept complete and maintained confidentially in a lockable cabinet.
• Maintain updated HRIS /Workday / database as well ensure all the field office HR/Admin staff trained on HRIS and update the database on time.
• Participate on the field office budget proposals, Grant Opening and Closing meetings.
Job Requirements
• Education: University Degree/Masters in Management, Business Administration, Accounting or related
Work Experience:
• 4 years of professional experience for degree/masters holders in HR\Admin
• At least 2 years senior level management experience.
• NGO experience in Human resource is preferable
Demonstrated Skills and Competencies:
• Strong organizational skills
• Computer literate especially word and excel.
• Excellent in English and Amharic both speaking & writing.
• Ability to work under pressure.
• Proven management skills.
• Excellent representational skills.
• Excellent communication and interpersonal skills
Deadline of this Job: 26 October 2022
JOB DETAILS:Job Description
Responsibilities
Overall responsibility for the HR including
• Support all internal and external related inquires or request.
• Maintain digital and electronic recorders of employees
• Quickly fill vacant spaces
• Perform orientations and update records of new staff
• Supervises the working hours of employees
• Coordinates training sessions and seminars
• Scheduling meeting, interviews, HR events and maintain agendas
• Assist with the recruitment process by identifying candidates, performing reference check and issuing employment contracts
• Maintain calendars of the HR management team
• Produce and submit reports on general HR activity
• Complete termination paperwork and exit interviews
• Assist in payroll preparation by providing relevant data(absences, bonus, leaves, etc
• Creating and continuously revising job descriptions.
• Developing, analyzing and updating the company’s employees evaluation & Salary budget.
• Supervises the working hours of employees
• Provides timely inputs needed for work.
• Ensure that offices are operational and clean.
• Keep up to date with the latest HR trends and best practices
• Monitor any agreements made and made with the organization.
Job Requirement
Qualifications : BA Degree in field related to HR Management, Business Management or relevant field
Experience: 2 years A Degree in field related to HR Management, Business Management or relevant field of relevant experience in position of Human Resources
Skills
• Excellent written and verbal Communication skills.
• Strong knowledge of Ethiopian labor laws and legal requirements.
• Computer skills including, Microsoft Word, Excel, PowerPoint, the Internet (for business purposes/research) and email communication