Deadline of this Job: 27 October 2022
*Terms of reference* Project End-line Evaluation by International Medical Corps (IMC)
Job Description
Project Name: Emergency life-saving Health, Nutrition, Protection, and WASH service provision for conflict-affected IDPs and host communities living in East Hararghe, West Hararghe, Guji, and North Shewa zones
Project Location: Meyu Muluke, Chinaksen, Gumbi Bordede, Mieso, Liben, and Goro Dola
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3. Purpose of the Evaluation
The evaluation is forward-looking and will effectively capture lessons learned and provide information on the nature, extent, and, where possible, the potential impact and sustainability of the BHA project. The evaluation will assess the project design, scope, implementation status, and capacity to achieve the project objectives. It will collate and analyze lessons learned, challenges faced, and best practices obtained during implementation, informing the programming strategy in the next programming phase. Additionally, the evaluation will examine gender and power dynamics, barriers, enablers, and challenges encountered during the project implementation. Gender will be a primary focus within each of the DAC criteria so that future programs can proactively adjust to address these issues or replicate and scale up on successful interventions that improved overall gender equity and equality.
The emphasis on learning lessons speaks to the issue of understanding what has and what has not worked as a guide for future planning. It will assess the performance of the project against planned results. The evaluation will assess the preliminary indications of the potential impact and sustainability of the results of the project. The evaluation results will draw lessons that will inform the key stakeholders of this evaluation, including concerned Government sectors. The evaluation will generate knowledge from implementing the BHA project and reflect on challenges; lessons learned and propose actionable recommendations for future programming.
4. Scope and focus of the Evaluation
4.1. Scope
To achieve the overall goal of the evaluation, IMC Ethiopia is seeking the services of a competent consultant firm to lead the evaluation from the planning phase up to the reporting. In particular, the consultant shall ensure the completion of the evaluation activities by the terms and conditions of the consultancy contract. The evaluation will include a review of the project design and assumptions made at the beginning of the project development process. Project management, including the implementation strategies; project activities, will assess the extent to which the project results have been achieved, partnerships established, capacities built, and cross-cutting issues of mainstreaming gender have been addressed. It will also assess whether the project implementation strategy has been optimum and recommend areas for improvement and learning.
The scope of the work also includes conducting gender analysis and power assessment, which will inform the design and implementation of the BHA project. The consultant will also provide recommendations for mainstreaming gender into future projects in a specific Gender action plan. This work is expected to provide specific realities on the lives of women and men that go well beyond sex disaggregation to capture specific gender issues and drivers of inequality in the project areas. Thus, the objectives of gender analysis and power assessment are
• To understand how gender and gender inequality plays a role at different levels and Identify barriers that prevent women and adolescent girls from realizing their rights to access services
• To understand different factors that facilitate women, men, boys, and girls, including diverse populations within these groups, accessing information, services, and goods.
• To gain an in-depth understanding of gender roles, gendered decision-making at household and community levels, and who has access to, and control over resources
• To deepen understanding of women’s needs and preferences, identifying opportunities to support
• To identify gaps and opportunities related to a gender and power analysis, and Recommendations for better programming
4.2. Focus areas of the evaluation
The following key questions will guide the end of the project evaluation:
I. Relevance – (Access, design, and focus of the intervention)
• Was the intervention appropriate and effective for the target groups based on the identified needs?
• Which target groups and individuals were reached by the interventions?
• What barriers exist, for women, adolescents, people with disabilities, and other at-risk or marginalized groups, that may have limited access and participation in the project?
• Were certain activities found to be not relevant for different genders, age groups, people with disabilities, or marginalized or risk groups?
• How effective were selected approaches in achieving the activity goal?
• Were the inputs and strategies identified and were they realistic, appropriate, and adequate to achieve the results?
• What and how much progress has been made towards achieving the overall outputs and outcomes of the project including contributing factors and constraints?
• How were diverse populations, including marginalized groups, engaged and participated in defining program priorities and objectives?
• Were programs adapted or adjusted based on feedback and inputs from community members? Were any adjustments made to meet the specific needs of at-risk populations?
• Were gender, age, and disability considerations integrated into the activities? How?
• Did community engagement and participation contribute to more relevant interventions, and if so, how?
• Which population/demographic groups engaged in defining program selection criteria for access to services and assistance?
• Were any specific efforts taken to consult and engage at-risk populations (specify groups and approaches)?
• What are community members’ perceptions of the relevance of interventions (disaggregated by age, gender, and other factors)?
II. Effectiveness- (Is the intervention achieving its objectives)
• To what extent did the project achieve its overall objectives?
• To what extent do the activity's interventions appear to have achieved their intended outputs and outcomes?
• How effective has the intervention been in responding to the needs of the beneficiaries, and what results were achieved?
• Was the intervention effective in delivering desired/planned results?
• What are the future intervention strategies and issues?
• Was the community consulted and engaged to make some of the project activities more effective? How and what are some examples? How were different persons of gender, age, and those with disabilities consulted?
• Were vulnerable people able to participate in and influence decision-making processes?
• Did affect populations, including at-risk groups, participate directly in program design, implementation, monitoring, and management?
• What are community members’ perceptions of the effectiveness of interventions (disaggregated by age, gender, and other factors)?
•
III. Efficiency – (How well are resources being used)
• Was the process of achieving results efficient Specifically, did the actual or expected results (outputs and outcomes) justify the costs incurred?
• Were the resources effectively utilized? - What factors contributed to implementation efficiency?
• Did project activities overlap and duplicate other similar interventions by other donors or implementing partners?
• How effective was the coordination among different sectors and clusters and how they contributed to the success of the project
• Are there more efficient ways and means of delivering more and better results (outputs and outcomes) with the available inputs? - Could a different approach have produced better results?
• What was the level of efficiency and timely delivery of the goods or services?
• Was the community engaged to make the project more efficient? How and what are examples?
• Were vulnerable people and local actors' knowledge, capacities and resources identified, used, and strengthened to support program interventions?
• Were information and resources shared and coordinated with other actors to avoid duplication and gaps? Were specific languages, age groups, and people with disabilities such as eyesight or hearing considered?
• What are vulnerable people's perceptions of the efficiency of interventions? How do different age groups, men/women, and other persons with disabilities
IV. Sustainability – (Will the benefits last)
• To what extent are the project's benefits likely to be sustained after the completion of this project?
• How effective were the exit strategies, and approaches to phase out assistance provided by the project, including contributing factors and constraints?
• How were capacities strengthened at the individual and organizational level (including contributing factors and constraints)?
• Describe the main lessons that have emerged
• What are the recommendations for similar support in the future? (NB: The recommendations should provide comprehensive proposals for future interventions based on the current evaluation findings).
• What aspects of the project will continue after the grant ends? Will outcomes last or will they require continued intervention to be maintained?
• What could be done to improve sustainability for the next iteration of the project in the area?
• Did programs include measures to strengthen capacities and systems to promote accountability towards beneficiaries?
• Has learning been shared and disseminated with all stakeholders, including vulnerable people, to promote and continuously improve AAP approaches?
• Are the project results, achievements, and benefits likely to be durable?
• Will some parts of the population lose the benefits that the program brought when the grant ends? If so, who will be most affected?
V. Accountability and Management processes
• Was SOPs in place for the establishment and operation of feedback, complaints and response mechanisms, and complaints handling mechanism
• How efficient were the management and accountability structures of the project? Did the CBFRM work effectively to address feedback and complaints?
• How were the project's collaboration with Government sectors at all levels, partners, and wider stakeholders?
• How did the project financial management processes and procedures affect project implementation?
• To what extent did the Project's MEAL mechanism contribute to meeting project results?
• Did IMC engage regularly with the communities and provide information on the project objectives and activities? Do community members feel informed of the project activities?
• Were gender, age, disability and women, children, and other diversity factors systematically considered and addressed? If so, how?
• Were services and assistance accessible and inclusive to the most vulnerable groups in the population?
• What advocacy was done to address gaps or concerns from vulnerable people on the quality and coverage of services and assistance?
• What are vulnerable people's perceptions of the quality and coverage of services?
• Was the project adequately staffed considering the geographic and sectoral scope of the project?
5. Methodology for Evaluation:
The consultant firm will employ both quantitative and qualitative data collection, which are systematically integrated. A final, mixed-methods evaluation should integrate a comparison of baseline and end-line quantitative data, as well as a qualitative study. Other sources of data should be observational data, focus group discussions, and key informant interviews. The qualitative study should be designed to explore issues identified in the quantitative results and answer evaluation questions that are beyond the scope of the quantitative survey (e.g., sustainability, management, etc.). Where possible, mixed-methods evaluation should pull from other sources of data, including the activity's performance monitoring data. Case studies, photos, and other reference materials are welcome to be included to provide a more holistic evaluation of the project and the operational environment.
6. Data Collection Tools
The End of Project Evaluation will be carried out through the wide participation of all relevant stakeholders, including the government sectors bureau, partners, and rights holders (beneficiaries). The following data collection tools are suggested to be employed for this proposed performance/final evaluation. Other approaches and tools can be suggested by the consultant.
• Quantitative data collection Tools including Structured Household Questionaries
• Qualitative Data Collection Tools: including focus group and key informant guides
• Participatory evaluation formats
• Observation checklists
• Desk Review
• Case studies
7. Expected Deliverables
The consultant firm will be expected to deliver the following
• Detailed evaluation work plan including a clear calendar of survey activities
• Validated evaluation design and data collection tools within Terms of Reference before the initiation of data collection and training (Quantitative & Qualitative)
• Implement project evaluation in stated intervention Woredas
• Producing preliminary evaluation findings/report including background, methodology, results, limitations, lessons learned, challenges, best practices, conclusions, and recommendations (short-term and medium-term recommendations) and submitting to IMC within the agreed timeline between IMC Ethiopia and the Consultant.
• PowerPoint presentation of the key findings, best practices, and recommendations to IMC and other stakeholders
• All hard copy data collected, and a copy of soft data collected and used for the report
• A field report indicating the process, and challenges faced for future improvement.
• Final evaluation report both in hard and soft copy after the report is approved by IMC TUs
8. Time frame
The evaluation process is expected to take a maximum of 45 days including preparation, data collection, analysis, and reporting. The Consultant should be able to undertake some of the tasks concurrently to fit within the planned timeframe, without compromising the evaluation quality and standards. The assignment is expected to commence in the third week of November 2022.
9. Selection Criteria
The overall standard service provider selection rating will be 70% technical & 30% financial, which will be the weighted average finally. Selection will be made based on the below criteria as shown in the table.
S/N Score%
I Technical Evaluation
Criteria Criteria description
1 Feasibility of the proposal Understanding of TOR, & a consistent approach in proposal presentation compliant with the TOR 10
Complete and justifiable methodology/sampling design 15
A clear work plan and specific description of the outcome and results anticipated 15
2 Previous Experience in undertaking similar works with good outcomes Conducting any similar works proved by copy contract agreements or work orders 20
Clientele information proved by performance recommendation letters from similar INGOs 20
3 Qualification of personnel (Lead consultant and permanent staff) Personnel who have related qualifications and experience in similar areas of work (Key personnel & permanent professional staff) 20
Total Technical Score (TS) 100
II Financial Proposal Evaluation
2.1 Proposed Cost (PC)
2.2 Financial Score (FS) (FS=100*Lowest Cost (LC)/PC)
III Overall Score (OS)
3.1 Overall Score = (Technical Score* Technical Rate)+(Financial Score* Financial Rate) = (OS=TS*TR (0.7))+ (FS*FR(0.3))
IV Rank
Job Requirements
1. Job Qualifications and requirements:
• Consultant firm with renewed license and TIN number, Strong understanding of humanitarian and evaluation ethics, and a commitment to ethical working practices.
• Staff with education and experience in public health or related fields
• Extensive experience (7-10 years) in complex and integrated projects in the health, MHPSS, Nutrition, WASH, and Protection sectors, and the relevant technical knowledge in evaluation Methodology, Research Methods including both quantitative and qualitative methods, with proven experience in similar assignments
• Experience in assessing gender and power dynamics in a project/target area and providing technical recommendations to adapt programming
• Experience in working in insecure environments and managing security risks
• Excellent analytical and statistical skills and advanced proficiency in the use of MS Office, EPI INFO, SPSS,
• Strong supervisory and organizational skills
• Ability to cope with stress; hardship; patience and flexibility and willingness to work additional hours to meet tight deadlines.
• Ability and willingness to travel to field sites and nutrition facilities
• Ability to communicate clearly with a wide range of stakeholders
• Action-oriented and evidence-based approach and a strong drive for results
• Previous experience working with international NGOs and refugee setting
• Excellent writing skills in English and the local language (Oromiffa)
Submit tender
Interested and experienced consultants should come and collect Bid Documents (ToR and Request for Quotation(RFQ) from the organization starting from October 18, 2022 to October 27, 2022 within working hours 08:00AM till 04:00PM and submit a brief proposal, an updated CV/profile, renewed license, sample similar assessment reports made, a cover letter as well as a complete budget breakdown for the mentioned work, technical and financial documents separately and with a sealed envelope by October 28, 2022 Morning 10:00AM till Afternoon 04:00PM . International Medical Corps, Located at Kirkose sub-city, Kebele 02, HH No 226, around Meskele Flower, behind Nazira Hotel, Addis Ababa, Ethiopia. Bids received after this date will not be considered. The applicants are requested to provide their technical proposal with both hard and soft copies. The applicants can also submit their copies of technical and financial proposals through email: Tender.ADD@internationalmedicalcorps.org. International Medical Corps reserves the right to reject the bid fully or partially. International Medical Corps doesn't provide any logistical support for this work and applicants should consider and include any logistics-related expenses in their financial proposal.
Invitation to bid Undertaking a Baseline Assessment for Sida CSO Programme (2022-2026) by Save the Children
Job Description
1) Introduction
Save the Children is the worlds’ leading independent organization for children. Our vision is a world in which every child attains the right to survival, protection, development and participation. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives. Accountability, ambition, collaboration, creativity, and integrity are the shared values of the organization. Save the Children works in thematic areas such as Education, Health and Nutrition, Child Poverty-Food Security, Resilience and WASH, Child Protection, Child Rights Governance, and Emergency/humanitarian work.
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2) Background of the project
A strong, diverse, inclusive and vibrant civil society is a prerequisite for democratic societies, the fulfilment of human rights and the Sustainable Development Goals. An enabling civic space and strengthened Civil society organizations, where civil society organizations and actors, including children can work freely, is key for the realization of human rights, including children’s rights. The role of civil society is a key component in Child Rights Programming (CRP). Civil society organisation (CSOs) can empower and enable children as rights-holders, claim children’s rights, and holding governments to account.
The overall goal of the Sida CSO strgethening program, is a strong civil society that demands and supports the fulfilment of children’s rights – holding states to account and mobilizing and empowering children and their communities. The program has four major outcomes i.e Civil Society Capacity, children’s agency, child rights, and civic space. The program is being implemented in partnership with six civil society organizations: namely the Consortium of Ethiopian Human Rights Organizations (CEHRO), Gurage People Self-help Development Organization (GPSDO), Hiwot Ethiopia, Organization for Social Development (OSD), RATSON_Children, Women and Youth Association (RATSON) and Young Women Christian Association (YWCA). The program will establish strategic partnership with child led structures at various levels, being supported by local CSOs. The baseline assessment will establish a baseline values for outcome and intermediate outcome level indicators. The findings will be a basis for subsequent assessment of the programme efficiency, and impact. SCI and partners have undertaken an exercise to carry out an assessment on civic space, gender intersectional analysis and OCA. Nevertheless, comprehensive assessment shall be conducted to cover analysis on the most marginalized children, child rights programming analysis; conflict sensitivity analysis, climate and environmental change analysis, project outcome and output analysis. Furthermore, the baseline review will give opportunity to undertake consultations meetings with children, community, CSOs and government officials to gather primary data from various stakeholders. Thereof, the baseline study, is expected to cover the issues which are not addressed by the baseline exercise carried out by an internal capacity.
3) Objectives the baseline Assessment
The main objective of the baseline study is to establish baseline values/benchmarks for the civil society strengthening program outcomes and outputs level indicators.
3.1 Specific Objectives
- To set baseline values for the project outputs and outcomes indicators as clearly indicated in the log frame;
- To set values for quality perspectives output indicators i.e child rights programming, environment and climate, perspectives of the most marginalized and deprived children, gender and civic space.
- Assess the existing and prospective opportunities and challenges to implement the project in the upcoming project periods.
4) Scope of the Assessment
Geographic Scope: - The project activities are being implemented in Addis Ababa, Oromia, SNNPR and national level interventions. However, the review will focus on the baseline assessment as clearly identified indicators of the project. The Sida_CSO project is designed for five years (2022- 2026) and the commenced implementation in 2022.
5) Methodology of the Baseline Assessment
Save the Children will select a local research consultant/institution to undertake the baseline assessment. The selected research consultant will be required to prepare detailed research methodology. While the researcher will come up with his/her own proposed methodology, we purpose the assessment shall use descriptive and cross- sectional study. Mixed research methods in which both quantitative and qualitative approaches will be used in the data collection and analysis stages. The primary and secondary data collected will be organized and analyzed thematically based on the objectives and key issues outlined in the Terms of Reference (TOR). Ethical procedures should be integral part of the study design and where appropriate, child friendly approach should also be employed where needed (for instance, the instruments/tools to be used, safe places for interview, etc.). The team should adhere to procedures like informed consent/assent, anonymity, child safeguarding policy and code of conduct.
5.1 Sample Size and Sample Selection:
The program is being implemented in partnership with 6 local CSOs organizations. SC and partners have been establishing and strengthening 30 child led structures (8 in Addis Ababa, 2 in Bishoftu, 22 in Guraghe Zone), in average, 30-50 children are member of the child led structures, and hence about 1,200 children are engaging in promotion and monitoring child rights issues in their respective districts. As Carvalho’s(1984) sample size determination (medium), 80 respondents will be targeted through survey questionnaire.
SCI program staff who are working on gender, climate change, child rights programing, and child rights governance, partnership, including two project lead and focal persons from each local CSO partners will be involved in Key informants Interview (KII). Furthermore, government officials from Bureau of Women and Social Affair, Finance, Environment and Climate Change and Chamber of Commerce and Sectorial Association will be targeted in KII. In addition, eight focus group discussions with children will be carried out ( 2 in Addis Ababa,1 in Bishoftu, 5 in Guraghe Zone) involving 6-8 children including children with disabilities.
5.2 Data sources
The consultant will collect primary data from CSO staffs, board members, members of child led structures (child led initiatives and child parliaments), private sectors associations (targeted textile factories and associations, sector government offices at various level. Furthermore, secondary data from various secondary sources (assessment reports, research reports, evaluations, policy and strategy documents and other national documents will be reviewed and analyzed for complement the primary data.
5.3 Data collection tools
The data collection tools will be prepared to capture relevant data and information on the outcome and intermediate outcome level indicators. The data collection tools include:
• Survey: survey questionnaire will be developed to gather primary data for some outcomes and quality indicators to analyze and set the baseline values.
• Key informant interview items: Key informant interview questions will be prepared and administered for CSO staffs, board members, government officials, members of child-led structures, representatives from textile & garment industries and SCI staffs.
• Focus groups discussion checklists: checklists will be developed to facilitate discussion with children and CSO staffs. The number of discussants from each group will be 6-8. The number of focus group discussions which will be held with each group will be determined in consultation with partners.
• Desk review: secondary data i.e policy documents, strategy, project reports, research papers will be reviewed.
5.4 Data collection procedure
Once agreed on the methodologies (including data collection tools and samples to be taken as informants), the consultant will undertake the necessary preparation for field work. The Save the Children will facilitate the data collection process with partners. Before commencing data collection, brief orientation will be given on the developed tools and key steps to be followed. The consultant review the status and challenges in data collection process and work out to overcome challenges for the next days. Due attention will be given to adhere to acceptable ethical child safeguarding and child participation standards as described below.
• Enough information/ explanation will be given to all participants about the purpose, objective and privacy criteria and other related issues.
• All participants will be informed that they have the right not to partake in or withdraw from at any stage of data collection.
• Consent forms will be signed for participating in the assessment.
• The privacy of informants and the confidentiality of the information provided by respondents will be respected.
• The research team members will deal professionally with any distress children may express during the data collection process.
• While collecting primary data from informants, respondents’ culture and traditions will be respected.
• Caution will be taken to avoid raising any unrealistic expectation of participants.
• Save the Children staff will make sure that all team members will adhere to the Child Safeguarding Policy.
5.5 Data Quality Assurance
Save the Children will oversee the data collection process to ensure the data collected for the baseline survey are of good quality. One of the mechanisms to ensure data quality is the development of appropriate tools that would enable the assessment team to collect appropriate information on issues indicated in the ToR. The research team will also make sure information is collected from the appropriate informants through key informant interviews and focus group discussions. Once primary and secondary data are collected, the team will cross check (triangulate) the data obtained from both sources (primary and secondary) are in congruent. The review team will critically review the data collection tools before it is administered and make sure that the comments from Save the Children and partners are included in the revised data collection tools.
5.6 Data Management and analysis
The consultant will use qualitative and quantitative data analysis methods. The analysis will follow predefined outcomes and outputs indicators. The quantitative data will be captured and analysed through descriptive statistics, percentage or numbers will be used to present the findings. And also, for qualitative data, all focus group discussion and key informant interviews will be properly recorded, transcribed, translated and entered into Ms Word. Transcription of FGDs shall be aided by notes taken during discussions. Transcripts will be checked for accuracy and then imported into qualitative analysis (thematic analysis to set baseline values for outcome and quality perspectives indicators).
6. Outlines of the Assessment Report
The review team will produce a comprehensive baseline study report covering the key issues indicated in the TOR. The report should at least contain the following elements.
• Cover page
• Table of contents
• Acronyms/Glossary
• List of Tables
• Executive summary
• Introduction/Background
• Methodology
• Findings and discussions
• Conclusion and recommendations
• Annexes
7. Deliverables
Key deliverables expected from the selected consultant are the following
• Inception report
• Survey/assessment tools
• Electronic copy of coded raw data
• Qualitative data
• Draft assessment report
• Presentation of the draft assessment report in a validation workshop involving relevant stakeholders.
• Final baseline study report (Electronic and hard copies)
• Outcomes and outputs indicators in the log frame will be completed with baseline values. In addition, Completed log frame will be shared.
8. Dissemination of findings:
The consultant will present the draft baseline study report internally to SC and partners and possibly to stakeholders involved in the process. The feedbacks from the validation workshop will be incorporated in the final report. The final baseline survey report will be shared internally with Save the Children and MEAL team and partners. Based on the findings of the baseline survey report, the baseline values will be established for the Result Framework.
9. Timeline for the Assessment Process
The assessment will be conducted in October – November 30, 2022 for an estimated 45 days. The technical proposal submitted to the Save the Children needs to include a work plan in compliance with the aforementioned duration of the assignment. Upon signing of the contract, the consultant will be given the necessary working documents for reference and information. The final report should to be submitted on the deadline.
10. Budget and Schedule of Payments
The consultant is expected to submit a budget proposal detailing the total cost based on unit costs and disaggregated by line items in a separate sealed envelope. The total cost needs to be inclusive of VAT. The consultant shall be paid the consultancy fee upon completion of the following milestones.
• 1st payment: 30% upon the approval of inception report.
• 2nd payment: 40 % upon approval of first draft report.
• 3rd payment: 30% upon completion and approval of the final report and all other deliverables.
11. Save the Children and the Consultant Roles and Responsibilities
11.1 Responsibility of the Consultant
• Submit application letter, separate technical and financial proposals with clear statement of the proposed methodologies.
• Lead consultations process, with all informants of the evaluation and responsible for validity of the information and outline the roles of each of the team members proposed to undertake the consultancy work
• Administer data collection, data entry and analysis of questionnaires and key informant interviews;
• Reviewing and understanding the project LFA and address them through evaluation tools
• Develop data collection tools including questionnaires, interview guides with structured questions, FGD guiding questions, and observation checklists ( if needed) and submit the developed instruments to SC for review and comments
• Collect data from implementing partners, and children and relevant stakeholders.
• Clearly show data presentation analysis and interpretation approaches of the evaluation.
• Undertake other activities stated in the scope of the work in the ToR;
• Review and incorporate feedback received from Save the Children and member.
• Responsible for the tasks specified and for making sure quality of work is done in the agreed timeframe and meeting the required standard.
• Adhere to the SC’s Child Safe Guarding Policy and Code of Conduct. The consultant shall sign the SC’s code of conduct
• Upon completion of the overall validation workshop, a final report will be produced with specific action points, and recommendations.
• Cover all field costs from the consultancy fee including logistics cost.
11.2 Responsibility of Save the Children
• Oversee the process of data collection of the consultant/s
• Provide relevant document to the consultant
• Provide timely feedback on the instruments, inception and final reports
• Introduce the consultant to partner organizations,
• Organizing consultation meetings and validation workshops
• Effect consultant/s payment upon accomplishment of the tasks assigned to the consultants;
12. Eligibility Criteria
• The consulting firm should have at least three team members having multi-disciplines especially Masters in law, social work, sociology, psychology, human rights, and related fields.
• Proven experience in conducting social research using mixed method on child rights and protection issues. Solid experience in conducting interviews with multiple groups of respondents including most vulnerable children, youth, adults on potentially sensitive issues.
• A solid record of managing and coordinating high quality research projects, baseline assessment, midterm evaluations especially child rights goverance project has added values
• Demonstrated familiarity with human rights standards and principles, including UNCRC and ACRWC.
• Strict procedures for quality control of field work.
• Solid internal guidelines for handling of confidential information.
• Solid internal guidelines on research ethics and a code of conduct for interviewing vulnerable respondents and children.
13. Selection criteria:
Save the children will evaluate the technical and financial proposals out of 60 and 40% respectively. Technical proposals that scored 45 and above out of 60 points will qualify for the next step i.e. financial bid opening. Details of the technical evaluations criteria include:
• Technical design (methodology) 30%
Ø Does the consultant describe details of the methodology in line with the ToR (6%)
Ø Design: Research technique / model (The specific methodology and the justification why they have chosen it) (6%)
Ø Data sources, sample size and sampling procedure clearly identified (Specific type and the justification why they have chosen it) (6%)
Ø Data collection tools and data collection process are clearly stated (Specific type and the justification why they have chosen it) (6%)
Ø Data cleaning, editing, analysis, interpretation and discussion clearly stated (6%)
• Capability and experience 20%
Ø Experience and qualification of Team Leader (3%)
Ø Composition of the team (number and qualification in view of the intended final KPC survey & final R-HFA (3%)
Ø Has done similar consulting work with international NGOs related with CRG (4%)
Ø Has managed large and complex undertakings (large studies in terms of sample size, geographic coverage, complexity of methodology) (3%)
Ø Attached valid documents and certificates (3%)
Ø Demonstrate clear understanding of tasks fiom the application that the TOR and tasks are clearly understood by the applicant (4%)
• Work plan 10%
Ø Presents clear logical work plan that shows of how proposed activities of the consultancy will meet the consultancy objectives (10%)
Job Requirements
14. Interested candidates should apply by presenting the following documents
• Letter of confirmation of interest clearly stating an understanding of the assignment and availability.
• CVs of team members indicating all past experience from similar evaluations, as well as the contact details (email and telephone number) of the Candidate.
• Brief description of why the consultant considers him/herself as the most suitable candidate for the assignment, and technical proposal, including on how they will approach and complete the assignment.
• Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs.
• A completed timeline for the process with implementation plan.
• Evidence showing successful accomplishment of at least two previous similar assignments that include quantitative and qualitative analysis related to children.
• Three References of previous relevant work.
• A proof legal entity status (required)
Submit tender
15. Application deadline
Interested and eligible consultants are invited to submit their proposal according to the Terms of Reference (ToR) starting from October 17, 2022 both Technical and financial proposals should be submitted separately in a wax sealed envelope on or before October 27, 2022 at 4:00 pm. The bid will be opened on October 28 th 2022 at 10:00 am at Save the Children meeting hall, at Save the Children Head Office in Addis Ababa, located at Old Airport, Nifas Silk Lafto Sub city, Wereda 05, Dire Building between
Bid for expression of interest terms of reference (ToR) by Lawyers for Human Rights
Duration of Consultancy
The consultancy is scheduled for a total of 15 working days over a maximum period of 20 days starting from the taking the assignment. Actual days worked will be contingent on meeting the scheduled deliverables under the contract. Any modification will be agreed to between the LHR and the Consultant.
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Specific Tasks
Pre – visit Activities
With LHR office and selected members of the salary/benefits working group form a core team to facilitate certain activities.
• Clarify outputs and processes, including benchmark position attributes, comparator organizations (est. at between 7 – 10 organizations), that shall participate in the survey and benchmark positions, estimated between 10 -15, and identify date of last salary adjustment and percentages awarded.
• Design Salary and Benefits Templates in conjunction with the Coordinator and a committee of elected members of the LHR (Salary Survey Working Group), the consultant will design the survey tool(s), which may be separate tools for salaries and benefits or one integrated survey tool.
• Submit the draft survey tool(s) to the LHR for review and approval. Upon receipt of suggested additions/changes to the draft survey tool(s), the consultant must incorporate the feedback/input gathered from the LHR members into the final survey tool(s) design.
Survey Preparation
• Hold initial meeting with LHR Secretariat Team to present details of process and identify the support needed
• Conduct a meeting to discuss survey design and implementation and for the identification of key staff who can provide information on salary and benefit decisions
Post-survey meeting to present results
• Conduct on-going meetings as needed with LHR Secretariat Team and key stakeholders
Data Collection
• Provide LHR Secretariat Team with soft copies of data collection tables for distribution to comparator organizations.
• Work with LHR Secretariat Team to collect completed tables from comparator organizations and maintain in separate electronic file with back up.
• Contact key persons in comparator organizations for questions/clarifications.
Analysis
• Assess which jobs at comparator organizations are a reasonably close match to the benchmark job outlines agreed by the LHR Salary Survey Working Group and where appropriate, apply a percentage where the job is similar but the scale of activities or size of the budget or number of subordinate staff is either somewhat larger or smaller than the job at larger organizations.
• Identifying the criteria and value of various benefits and in-kind payments, such as leave days, gratuity payments, funeral benefits, international and local travel allowances, relocation, transport allowances, separation benefits (termination and resignation) and other benefits agreed to by the LHR Salary Survey Working Group.
Reporting
• The consultant shall construct a system for data entry and analysis of the survey results. The consultant will conduct a thorough analysis of the data and prepare a first draft of the final survey report based on this analysis. All of the raw data shall be annexed to the draft report. Analytical tools/models must be developed such that they can be used again in the future when the survey will be conducted again.
• The consultant shall submit the draft final report to LHR for review and approval. Upon receipt of suggested additions/changes to the draft final report, the consultant must incorporate the feedback/input gathered from LHR board members as well as stakeholders into the final survey report.
Job Requirements
Deliverables
• Salary and benefits survey tool(s) that can be reused in the future.
• Comprehensible data analysis including analytical tools/models that can be used in future iterations of the survey
• Written instructions of how to use the model for future surveys.
• Draft report
• Final soft, hard and Web versions of the report.
Contract
• The consultant will be expected to sign a contract for LHR Salary and Benefits Survey Consultancy.
• Communication: The consultant shall report to LHR Executive Director or his delegation.
Submit tender
Interested candidates/firms for this consultancy should send an application with cover letter via email to infolhr2020@gmail.com, CC: merrymaeregu83@gmail.com
*Terms of reference* Project End-line Evaluation by International Medical Corps (IMC)
Job Description
Project Name: Emergency life-saving Health, Nutrition, Protection, and WASH service provision for conflict-affected IDPs and host communities living in East Hararghe, West Hararghe, Guji, and North Shewa zones
Project Location: Meyu Muluke, Chinaksen, Gumbi Bordede, Mieso, Liben, and Goro Dola
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3. Purpose of the Evaluation
The evaluation is forward-looking and will effectively capture lessons learned and provide information on the nature, extent, and, where possible, the potential impact and sustainability of the BHA project. The evaluation will assess the project design, scope, implementation status, and capacity to achieve the project objectives. It will collate and analyze lessons learned, challenges faced, and best practices obtained during implementation, informing the programming strategy in the next programming phase. Additionally, the evaluation will examine gender and power dynamics, barriers, enablers, and challenges encountered during the project implementation. Gender will be a primary focus within each of the DAC criteria so that future programs can proactively adjust to address these issues or replicate and scale up on successful interventions that improved overall gender equity and equality.
The emphasis on learning lessons speaks to the issue of understanding what has and what has not worked as a guide for future planning. It will assess the performance of the project against planned results. The evaluation will assess the preliminary indications of the potential impact and sustainability of the results of the project. The evaluation results will draw lessons that will inform the key stakeholders of this evaluation, including concerned Government sectors. The evaluation will generate knowledge from implementing the BHA project and reflect on challenges; lessons learned and propose actionable recommendations for future programming.
4. Scope and focus of the Evaluation
4.1. Scope
To achieve the overall goal of the evaluation, IMC Ethiopia is seeking the services of a competent consultant firm to lead the evaluation from the planning phase up to the reporting. In particular, the consultant shall ensure the completion of the evaluation activities by the terms and conditions of the consultancy contract. The evaluation will include a review of the project design and assumptions made at the beginning of the project development process. Project management, including the implementation strategies; project activities, will assess the extent to which the project results have been achieved, partnerships established, capacities built, and cross-cutting issues of mainstreaming gender have been addressed. It will also assess whether the project implementation strategy has been optimum and recommend areas for improvement and learning.
The scope of the work also includes conducting gender analysis and power assessment, which will inform the design and implementation of the BHA project. The consultant will also provide recommendations for mainstreaming gender into future projects in a specific Gender action plan. This work is expected to provide specific realities on the lives of women and men that go well beyond sex disaggregation to capture specific gender issues and drivers of inequality in the project areas. Thus, the objectives of gender analysis and power assessment are
• To understand how gender and gender inequality plays a role at different levels and Identify barriers that prevent women and adolescent girls from realizing their rights to access services
• To understand different factors that facilitate women, men, boys, and girls, including diverse populations within these groups, accessing information, services, and goods.
• To gain an in-depth understanding of gender roles, gendered decision-making at household and community levels, and who has access to, and control over resources
• To deepen understanding of women’s needs and preferences, identifying opportunities to support
• To identify gaps and opportunities related to a gender and power analysis, and Recommendations for better programming
4.2. Focus areas of the evaluation
The following key questions will guide the end of the project evaluation:
I. Relevance – (Access, design, and focus of the intervention)
• Was the intervention appropriate and effective for the target groups based on the identified needs?
• Which target groups and individuals were reached by the interventions?
• What barriers exist, for women, adolescents, people with disabilities, and other at-risk or marginalized groups, that may have limited access and participation in the project?
• Were certain activities found to be not relevant for different genders, age groups, people with disabilities, or marginalized or risk groups?
• How effective were selected approaches in achieving the activity goal?
• Were the inputs and strategies identified and were they realistic, appropriate, and adequate to achieve the results?
• What and how much progress has been made towards achieving the overall outputs and outcomes of the project including contributing factors and constraints?
• How were diverse populations, including marginalized groups, engaged and participated in defining program priorities and objectives?
• Were programs adapted or adjusted based on feedback and inputs from community members? Were any adjustments made to meet the specific needs of at-risk populations?
• Were gender, age, and disability considerations integrated into the activities? How?
• Did community engagement and participation contribute to more relevant interventions, and if so, how?
• Which population/demographic groups engaged in defining program selection criteria for access to services and assistance?
• Were any specific efforts taken to consult and engage at-risk populations (specify groups and approaches)?
• What are community members’ perceptions of the relevance of interventions (disaggregated by age, gender, and other factors)?
II. Effectiveness- (Is the intervention achieving its objectives)
• To what extent did the project achieve its overall objectives?
• To what extent do the activity's interventions appear to have achieved their intended outputs and outcomes?
• How effective has the intervention been in responding to the needs of the beneficiaries, and what results were achieved?
• Was the intervention effective in delivering desired/planned results?
• What are the future intervention strategies and issues?
• Was the community consulted and engaged to make some of the project activities more effective? How and what are some examples? How were different persons of gender, age, and those with disabilities consulted?
• Were vulnerable people able to participate in and influence decision-making processes?
• Did affect populations, including at-risk groups, participate directly in program design, implementation, monitoring, and management?
• What are community members’ perceptions of the effectiveness of interventions (disaggregated by age, gender, and other factors)?
•
III. Efficiency – (How well are resources being used)
• Was the process of achieving results efficient Specifically, did the actual or expected results (outputs and outcomes) justify the costs incurred?
• Were the resources effectively utilized? - What factors contributed to implementation efficiency?
• Did project activities overlap and duplicate other similar interventions by other donors or implementing partners?
• How effective was the coordination among different sectors and clusters and how they contributed to the success of the project
• Are there more efficient ways and means of delivering more and better results (outputs and outcomes) with the available inputs? - Could a different approach have produced better results?
• What was the level of efficiency and timely delivery of the goods or services?
• Was the community engaged to make the project more efficient? How and what are examples?
• Were vulnerable people and local actors' knowledge, capacities and resources identified, used, and strengthened to support program interventions?
• Were information and resources shared and coordinated with other actors to avoid duplication and gaps? Were specific languages, age groups, and people with disabilities such as eyesight or hearing considered?
• What are vulnerable people's perceptions of the efficiency of interventions? How do different age groups, men/women, and other persons with disabilities
IV. Sustainability – (Will the benefits last)
• To what extent are the project's benefits likely to be sustained after the completion of this project?
• How effective were the exit strategies, and approaches to phase out assistance provided by the project, including contributing factors and constraints?
• How were capacities strengthened at the individual and organizational level (including contributing factors and constraints)?
• Describe the main lessons that have emerged
• What are the recommendations for similar support in the future? (NB: The recommendations should provide comprehensive proposals for future interventions based on the current evaluation findings).
• What aspects of the project will continue after the grant ends? Will outcomes last or will they require continued intervention to be maintained?
• What could be done to improve sustainability for the next iteration of the project in the area?
• Did programs include measures to strengthen capacities and systems to promote accountability towards beneficiaries?
• Has learning been shared and disseminated with all stakeholders, including vulnerable people, to promote and continuously improve AAP approaches?
• Are the project results, achievements, and benefits likely to be durable?
• Will some parts of the population lose the benefits that the program brought when the grant ends? If so, who will be most affected?
V. Accountability and Management processes
• Was SOPs in place for the establishment and operation of feedback, complaints and response mechanisms, and complaints handling mechanism
• How efficient were the management and accountability structures of the project? Did the CBFRM work effectively to address feedback and complaints?
• How were the project's collaboration with Government sectors at all levels, partners, and wider stakeholders?
• How did the project financial management processes and procedures affect project implementation?
• To what extent did the Project's MEAL mechanism contribute to meeting project results?
• Did IMC engage regularly with the communities and provide information on the project objectives and activities? Do community members feel informed of the project activities?
• Were gender, age, disability and women, children, and other diversity factors systematically considered and addressed? If so, how?
• Were services and assistance accessible and inclusive to the most vulnerable groups in the population?
• What advocacy was done to address gaps or concerns from vulnerable people on the quality and coverage of services and assistance?
• What are vulnerable people's perceptions of the quality and coverage of services?
• Was the project adequately staffed considering the geographic and sectoral scope of the project?
5. Methodology for Evaluation:
The consultant firm will employ both quantitative and qualitative data collection, which are systematically integrated. A final, mixed-methods evaluation should integrate a comparison of baseline and end-line quantitative data, as well as a qualitative study. Other sources of data should be observational data, focus group discussions, and key informant interviews. The qualitative study should be designed to explore issues identified in the quantitative results and answer evaluation questions that are beyond the scope of the quantitative survey (e.g., sustainability, management, etc.). Where possible, mixed-methods evaluation should pull from other sources of data, including the activity's performance monitoring data. Case studies, photos, and other reference materials are welcome to be included to provide a more holistic evaluation of the project and the operational environment.
6. Data Collection Tools
The End of Project Evaluation will be carried out through the wide participation of all relevant stakeholders, including the government sectors bureau, partners, and rights holders (beneficiaries). The following data collection tools are suggested to be employed for this proposed performance/final evaluation. Other approaches and tools can be suggested by the consultant.
• Quantitative data collection Tools including Structured Household Questionaries
• Qualitative Data Collection Tools: including focus group and key informant guides
• Participatory evaluation formats
• Observation checklists
• Desk Review
• Case studies
7. Expected Deliverables
The consultant firm will be expected to deliver the following
• Detailed evaluation work plan including a clear calendar of survey activities
• Validated evaluation design and data collection tools within Terms of Reference before the initiation of data collection and training (Quantitative & Qualitative)
• Implement project evaluation in stated intervention Woredas
• Producing preliminary evaluation findings/report including background, methodology, results, limitations, lessons learned, challenges, best practices, conclusions, and recommendations (short-term and medium-term recommendations) and submitting to IMC within the agreed timeline between IMC Ethiopia and the Consultant.
• PowerPoint presentation of the key findings, best practices, and recommendations to IMC and other stakeholders
• All hard copy data collected, and a copy of soft data collected and used for the report
• A field report indicating the process, and challenges faced for future improvement.
• Final evaluation report both in hard and soft copy after the report is approved by IMC TUs
8. Time frame
The evaluation process is expected to take a maximum of 45 days including preparation, data collection, analysis, and reporting. The Consultant should be able to undertake some of the tasks concurrently to fit within the planned timeframe, without compromising the evaluation quality and standards. The assignment is expected to commence in the third week of November 2022.
9. Selection Criteria
The overall standard service provider selection rating will be 70% technical & 30% financial, which will be the weighted average finally. Selection will be made based on the below criteria as shown in the table.
S/N Score%
I Technical Evaluation
Criteria Criteria description
1 Feasibility of the proposal Understanding of TOR, & a consistent approach in proposal presentation compliant with the TOR 10
Complete and justifiable methodology/sampling design 15
A clear work plan and specific description of the outcome and results anticipated 15
2 Previous Experience in undertaking similar works with good outcomes Conducting any similar works proved by copy contract agreements or work orders 20
Clientele information proved by performance recommendation letters from similar INGOs 20
3 Qualification of personnel (Lead consultant and permanent staff) Personnel who have related qualifications and experience in similar areas of work (Key personnel & permanent professional staff) 20
Total Technical Score (TS) 100
II Financial Proposal Evaluation
2.1 Proposed Cost (PC)
2.2 Financial Score (FS) (FS=100*Lowest Cost (LC)/PC)
III Overall Score (OS)
3.1 Overall Score = (Technical Score* Technical Rate)+(Financial Score* Financial Rate) = (OS=TS*TR (0.7))+ (FS*FR(0.3))
IV Rank
Job Requirements
1. Job Qualifications and requirements:
• Consultant firm with renewed license and TIN number, Strong understanding of humanitarian and evaluation ethics, and a commitment to ethical working practices.
• Staff with education and experience in public health or related fields
• Extensive experience (7-10 years) in complex and integrated projects in the health, MHPSS, Nutrition, WASH, and Protection sectors, and the relevant technical knowledge in evaluation Methodology, Research Methods including both quantitative and qualitative methods, with proven experience in similar assignments
• Experience in assessing gender and power dynamics in a project/target area and providing technical recommendations to adapt programming
• Experience in working in insecure environments and managing security risks
• Excellent analytical and statistical skills and advanced proficiency in the use of MS Office, EPI INFO, SPSS,
• Strong supervisory and organizational skills
• Ability to cope with stress; hardship; patience and flexibility and willingness to work additional hours to meet tight deadlines.
• Ability and willingness to travel to field sites and nutrition facilities
• Ability to communicate clearly with a wide range of stakeholders
• Action-oriented and evidence-based approach and a strong drive for results
• Previous experience working with international NGOs and refugee setting
• Excellent writing skills in English and the local language (Oromiffa)
Submit tender
Interested and experienced consultants should come and collect Bid Documents (ToR and Request for Quotation(RFQ) from the organization starting from October 18, 2022 to October 27, 2022 within working hours 08:00AM till 04:00PM and submit a brief proposal, an updated CV/profile, renewed license, sample similar assessment reports made, a cover letter as well as a complete budget breakdown for the mentioned work, technical and financial documents separately and with a sealed envelope by October 28, 2022 Morning 10:00AM till Afternoon 04:00PM . International Medical Corps, Located at Kirkose sub-city, Kebele 02, HH No 226, around Meskele Flower, behind Nazira Hotel, Addis Ababa, Ethiopia. Bids received after this date will not be considered. The applicants are requested to provide their technical proposal with both hard and soft copies. The applicants can also submit their copies of technical and financial proposals through email: Tender.ADD@internationalmedicalcorps.org. International Medical Corps reserves the right to reject the bid fully or partially. International Medical Corps doesn't provide any logistical support for this work and applicants should consider and include any logistics-related expenses in their financial proposal.
Deadline of this Job: 27 October 2022
Job Description
1) Introduction
Save the Children is the worlds’ leading independent organization for children. Our vision is a world in which every child attains the right to survival, protection, development and participation. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives. Accountability, ambition, collaboration, creativity, and integrity are the shared values of the organization. Save the Children works in thematic areas such as Education, Health and Nutrition, Child Poverty-Food Security, Resilience and WASH, Child Protection, Child Rights Governance, and Emergency/humanitarian work.
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2) Background of the project
A strong, diverse, inclusive and vibrant civil society is a prerequisite for democratic societies, the fulfilment of human rights and the Sustainable Development Goals. An enabling civic space and strengthened Civil society organizations, where civil society organizations and actors, including children can work freely, is key for the realization of human rights, including children’s rights. The role of civil society is a key component in Child Rights Programming (CRP). Civil society organisation (CSOs) can empower and enable children as rights-holders, claim children’s rights, and holding governments to account.
The overall goal of the Sida CSO strgethening program, is a strong civil society that demands and supports the fulfilment of children’s rights – holding states to account and mobilizing and empowering children and their communities. The program has four major outcomes i.e Civil Society Capacity, children’s agency, child rights, and civic space. The program is being implemented in partnership with six civil society organizations: namely the Consortium of Ethiopian Human Rights Organizations (CEHRO), Gurage People Self-help Development Organization (GPSDO), Hiwot Ethiopia, Organization for Social Development (OSD), RATSON_Children, Women and Youth Association (RATSON) and Young Women Christian Association (YWCA). The program will establish strategic partnership with child led structures at various levels, being supported by local CSOs. The baseline assessment will establish a baseline values for outcome and intermediate outcome level indicators. The findings will be a basis for subsequent assessment of the programme efficiency, and impact. SCI and partners have undertaken an exercise to carry out an assessment on civic space, gender intersectional analysis and OCA. Nevertheless, comprehensive assessment shall be conducted to cover analysis on the most marginalized children, child rights programming analysis; conflict sensitivity analysis, climate and environmental change analysis, project outcome and output analysis. Furthermore, the baseline review will give opportunity to undertake consultations meetings with children, community, CSOs and government officials to gather primary data from various stakeholders. Thereof, the baseline study, is expected to cover the issues which are not addressed by the baseline exercise carried out by an internal capacity.
3) Objectives the baseline Assessment
The main objective of the baseline study is to establish baseline values/benchmarks for the civil society strengthening program outcomes and outputs level indicators.
3.1 Specific Objectives
- To set baseline values for the project outputs and outcomes indicators as clearly indicated in the log frame;
- To set values for quality perspectives output indicators i.e child rights programming, environment and climate, perspectives of the most marginalized and deprived children, gender and civic space.
- Assess the existing and prospective opportunities and challenges to implement the project in the upcoming project periods.
4) Scope of the Assessment
Geographic Scope: - The project activities are being implemented in Addis Ababa, Oromia, SNNPR and national level interventions. However, the review will focus on the baseline assessment as clearly identified indicators of the project. The Sida_CSO project is designed for five years (2022- 2026) and the commenced implementation in 2022.
5) Methodology of the Baseline Assessment
Save the Children will select a local research consultant/institution to undertake the baseline assessment. The selected research consultant will be required to prepare detailed research methodology. While the researcher will come up with his/her own proposed methodology, we purpose the assessment shall use descriptive and cross- sectional study. Mixed research methods in which both quantitative and qualitative approaches will be used in the data collection and analysis stages. The primary and secondary data collected will be organized and analyzed thematically based on the objectives and key issues outlined in the Terms of Reference (TOR). Ethical procedures should be integral part of the study design and where appropriate, child friendly approach should also be employed where needed (for instance, the instruments/tools to be used, safe places for interview, etc.). The team should adhere to procedures like informed consent/assent, anonymity, child safeguarding policy and code of conduct.
5.1 Sample Size and Sample Selection:
The program is being implemented in partnership with 6 local CSOs organizations. SC and partners have been establishing and strengthening 30 child led structures (8 in Addis Ababa, 2 in Bishoftu, 22 in Guraghe Zone), in average, 30-50 children are member of the child led structures, and hence about 1,200 children are engaging in promotion and monitoring child rights issues in their respective districts. As Carvalho’s(1984) sample size determination (medium), 80 respondents will be targeted through survey questionnaire.
SCI program staff who are working on gender, climate change, child rights programing, and child rights governance, partnership, including two project lead and focal persons from each local CSO partners will be involved in Key informants Interview (KII). Furthermore, government officials from Bureau of Women and Social Affair, Finance, Environment and Climate Change and Chamber of Commerce and Sectorial Association will be targeted in KII. In addition, eight focus group discussions with children will be carried out ( 2 in Addis Ababa,1 in Bishoftu, 5 in Guraghe Zone) involving 6-8 children including children with disabilities.
5.2 Data sources
The consultant will collect primary data from CSO staffs, board members, members of child led structures (child led initiatives and child parliaments), private sectors associations (targeted textile factories and associations, sector government offices at various level. Furthermore, secondary data from various secondary sources (assessment reports, research reports, evaluations, policy and strategy documents and other national documents will be reviewed and analyzed for complement the primary data.
5.3 Data collection tools
The data collection tools will be prepared to capture relevant data and information on the outcome and intermediate outcome level indicators. The data collection tools include:
• Survey: survey questionnaire will be developed to gather primary data for some outcomes and quality indicators to analyze and set the baseline values.
• Key informant interview items: Key informant interview questions will be prepared and administered for CSO staffs, board members, government officials, members of child-led structures, representatives from textile & garment industries and SCI staffs.
• Focus groups discussion checklists: checklists will be developed to facilitate discussion with children and CSO staffs. The number of discussants from each group will be 6-8. The number of focus group discussions which will be held with each group will be determined in consultation with partners.
• Desk review: secondary data i.e policy documents, strategy, project reports, research papers will be reviewed.
5.4 Data collection procedure
Once agreed on the methodologies (including data collection tools and samples to be taken as informants), the consultant will undertake the necessary preparation for field work. The Save the Children will facilitate the data collection process with partners. Before commencing data collection, brief orientation will be given on the developed tools and key steps to be followed. The consultant review the status and challenges in data collection process and work out to overcome challenges for the next days. Due attention will be given to adhere to acceptable ethical child safeguarding and child participation standards as described below.
• Enough information/ explanation will be given to all participants about the purpose, objective and privacy criteria and other related issues.
• All participants will be informed that they have the right not to partake in or withdraw from at any stage of data collection.
• Consent forms will be signed for participating in the assessment.
• The privacy of informants and the confidentiality of the information provided by respondents will be respected.
• The research team members will deal professionally with any distress children may express during the data collection process.
• While collecting primary data from informants, respondents’ culture and traditions will be respected.
• Caution will be taken to avoid raising any unrealistic expectation of participants.
• Save the Children staff will make sure that all team members will adhere to the Child Safeguarding Policy.
5.5 Data Quality Assurance
Save the Children will oversee the data collection process to ensure the data collected for the baseline survey are of good quality. One of the mechanisms to ensure data quality is the development of appropriate tools that would enable the assessment team to collect appropriate information on issues indicated in the ToR. The research team will also make sure information is collected from the appropriate informants through key informant interviews and focus group discussions. Once primary and secondary data are collected, the team will cross check (triangulate) the data obtained from both sources (primary and secondary) are in congruent. The review team will critically review the data collection tools before it is administered and make sure that the comments from Save the Children and partners are included in the revised data collection tools.
5.6 Data Management and analysis
The consultant will use qualitative and quantitative data analysis methods. The analysis will follow predefined outcomes and outputs indicators. The quantitative data will be captured and analysed through descriptive statistics, percentage or numbers will be used to present the findings. And also, for qualitative data, all focus group discussion and key informant interviews will be properly recorded, transcribed, translated and entered into Ms Word. Transcription of FGDs shall be aided by notes taken during discussions. Transcripts will be checked for accuracy and then imported into qualitative analysis (thematic analysis to set baseline values for outcome and quality perspectives indicators).
6. Outlines of the Assessment Report
The review team will produce a comprehensive baseline study report covering the key issues indicated in the TOR. The report should at least contain the following elements.
• Cover page
• Table of contents
• Acronyms/Glossary
• List of Tables
• Executive summary
• Introduction/Background
• Methodology
• Findings and discussions
• Conclusion and recommendations
• Annexes
7. Deliverables
Key deliverables expected from the selected consultant are the following
• Inception report
• Survey/assessment tools
• Electronic copy of coded raw data
• Qualitative data
• Draft assessment report
• Presentation of the draft assessment report in a validation workshop involving relevant stakeholders.
• Final baseline study report (Electronic and hard copies)
• Outcomes and outputs indicators in the log frame will be completed with baseline values. In addition, Completed log frame will be shared.
8. Dissemination of findings:
The consultant will present the draft baseline study report internally to SC and partners and possibly to stakeholders involved in the process. The feedbacks from the validation workshop will be incorporated in the final report. The final baseline survey report will be shared internally with Save the Children and MEAL team and partners. Based on the findings of the baseline survey report, the baseline values will be established for the Result Framework.
9. Timeline for the Assessment Process
The assessment will be conducted in October – November 30, 2022 for an estimated 45 days. The technical proposal submitted to the Save the Children needs to include a work plan in compliance with the aforementioned duration of the assignment. Upon signing of the contract, the consultant will be given the necessary working documents for reference and information. The final report should to be submitted on the deadline.
10. Budget and Schedule of Payments
The consultant is expected to submit a budget proposal detailing the total cost based on unit costs and disaggregated by line items in a separate sealed envelope. The total cost needs to be inclusive of VAT. The consultant shall be paid the consultancy fee upon completion of the following milestones.
• 1st payment: 30% upon the approval of inception report.
• 2nd payment: 40 % upon approval of first draft report.
• 3rd payment: 30% upon completion and approval of the final report and all other deliverables.
11. Save the Children and the Consultant Roles and Responsibilities
11.1 Responsibility of the Consultant
• Submit application letter, separate technical and financial proposals with clear statement of the proposed methodologies.
• Lead consultations process, with all informants of the evaluation and responsible for validity of the information and outline the roles of each of the team members proposed to undertake the consultancy work
• Administer data collection, data entry and analysis of questionnaires and key informant interviews;
• Reviewing and understanding the project LFA and address them through evaluation tools
• Develop data collection tools including questionnaires, interview guides with structured questions, FGD guiding questions, and observation checklists ( if needed) and submit the developed instruments to SC for review and comments
• Collect data from implementing partners, and children and relevant stakeholders.
• Clearly show data presentation analysis and interpretation approaches of the evaluation.
• Undertake other activities stated in the scope of the work in the ToR;
• Review and incorporate feedback received from Save the Children and member.
• Responsible for the tasks specified and for making sure quality of work is done in the agreed timeframe and meeting the required standard.
• Adhere to the SC’s Child Safe Guarding Policy and Code of Conduct. The consultant shall sign the SC’s code of conduct
• Upon completion of the overall validation workshop, a final report will be produced with specific action points, and recommendations.
• Cover all field costs from the consultancy fee including logistics cost.
11.2 Responsibility of Save the Children
• Oversee the process of data collection of the consultant/s
• Provide relevant document to the consultant
• Provide timely feedback on the instruments, inception and final reports
• Introduce the consultant to partner organizations,
• Organizing consultation meetings and validation workshops
• Effect consultant/s payment upon accomplishment of the tasks assigned to the consultants;
12. Eligibility Criteria
• The consulting firm should have at least three team members having multi-disciplines especially Masters in law, social work, sociology, psychology, human rights, and related fields.
• Proven experience in conducting social research using mixed method on child rights and protection issues. Solid experience in conducting interviews with multiple groups of respondents including most vulnerable children, youth, adults on potentially sensitive issues.
• A solid record of managing and coordinating high quality research projects, baseline assessment, midterm evaluations especially child rights goverance project has added values
• Demonstrated familiarity with human rights standards and principles, including UNCRC and ACRWC.
• Strict procedures for quality control of field work.
• Solid internal guidelines for handling of confidential information.
• Solid internal guidelines on research ethics and a code of conduct for interviewing vulnerable respondents and children.
13. Selection criteria:
Save the children will evaluate the technical and financial proposals out of 60 and 40% respectively. Technical proposals that scored 45 and above out of 60 points will qualify for the next step i.e. financial bid opening. Details of the technical evaluations criteria include:
• Technical design (methodology) 30%
Ø Does the consultant describe details of the methodology in line with the ToR (6%)
Ø Design: Research technique / model (The specific methodology and the justification why they have chosen it) (6%)
Ø Data sources, sample size and sampling procedure clearly identified (Specific type and the justification why they have chosen it) (6%)
Ø Data collection tools and data collection process are clearly stated (Specific type and the justification why they have chosen it) (6%)
Ø Data cleaning, editing, analysis, interpretation and discussion clearly stated (6%)
• Capability and experience 20%
Ø Experience and qualification of Team Leader (3%)
Ø Composition of the team (number and qualification in view of the intended final KPC survey & final R-HFA (3%)
Ø Has done similar consulting work with international NGOs related with CRG (4%)
Ø Has managed large and complex undertakings (large studies in terms of sample size, geographic coverage, complexity of methodology) (3%)
Ø Attached valid documents and certificates (3%)
Ø Demonstrate clear understanding of tasks fiom the application that the TOR and tasks are clearly understood by the applicant (4%)
• Work plan 10%
Ø Presents clear logical work plan that shows of how proposed activities of the consultancy will meet the consultancy objectives (10%)
Job Requirements
14. Interested candidates should apply by presenting the following documents
• Letter of confirmation of interest clearly stating an understanding of the assignment and availability.
• CVs of team members indicating all past experience from similar evaluations, as well as the contact details (email and telephone number) of the Candidate.
• Brief description of why the consultant considers him/herself as the most suitable candidate for the assignment, and technical proposal, including on how they will approach and complete the assignment.
• Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs.
• A completed timeline for the process with implementation plan.
• Evidence showing successful accomplishment of at least two previous similar assignments that include quantitative and qualitative analysis related to children.
• Three References of previous relevant work.
• A proof legal entity status (required)
Submit tender
15. Application deadline
Interested and eligible consultants are invited to submit their proposal according to the Terms of Reference (ToR) starting from October 17, 2022 both Technical and financial proposals should be submitted separately in a wax sealed envelope on or before October 27, 2022 at 4:00 pm. The bid will be opened on October 28 th 2022 at 10:00 am at Save the Children meeting hall, at Save the Children Head Office in Addis Ababa, located at Old Airport, Nifas Silk Lafto Sub city, Wereda 05, Dire Building between
Deadline of this Job: 23 October 2022
Duration of Consultancy
The consultancy is scheduled for a total of 15 working days over a maximum period of 20 days starting from the taking the assignment. Actual days worked will be contingent on meeting the scheduled deliverables under the contract. Any modification will be agreed to between the LHR and the Consultant.
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Specific Tasks
Pre – visit Activities
With LHR office and selected members of the salary/benefits working group form a core team to facilitate certain activities.
• Clarify outputs and processes, including benchmark position attributes, comparator organizations (est. at between 7 – 10 organizations), that shall participate in the survey and benchmark positions, estimated between 10 -15, and identify date of last salary adjustment and percentages awarded.
• Design Salary and Benefits Templates in conjunction with the Coordinator and a committee of elected members of the LHR (Salary Survey Working Group), the consultant will design the survey tool(s), which may be separate tools for salaries and benefits or one integrated survey tool.
• Submit the draft survey tool(s) to the LHR for review and approval. Upon receipt of suggested additions/changes to the draft survey tool(s), the consultant must incorporate the feedback/input gathered from the LHR members into the final survey tool(s) design.
Survey Preparation
• Hold initial meeting with LHR Secretariat Team to present details of process and identify the support needed
• Conduct a meeting to discuss survey design and implementation and for the identification of key staff who can provide information on salary and benefit decisions
Post-survey meeting to present results
• Conduct on-going meetings as needed with LHR Secretariat Team and key stakeholders
Data Collection
• Provide LHR Secretariat Team with soft copies of data collection tables for distribution to comparator organizations.
• Work with LHR Secretariat Team to collect completed tables from comparator organizations and maintain in separate electronic file with back up.
• Contact key persons in comparator organizations for questions/clarifications.
Analysis
• Assess which jobs at comparator organizations are a reasonably close match to the benchmark job outlines agreed by the LHR Salary Survey Working Group and where appropriate, apply a percentage where the job is similar but the scale of activities or size of the budget or number of subordinate staff is either somewhat larger or smaller than the job at larger organizations.
• Identifying the criteria and value of various benefits and in-kind payments, such as leave days, gratuity payments, funeral benefits, international and local travel allowances, relocation, transport allowances, separation benefits (termination and resignation) and other benefits agreed to by the LHR Salary Survey Working Group.
Reporting
• The consultant shall construct a system for data entry and analysis of the survey results. The consultant will conduct a thorough analysis of the data and prepare a first draft of the final survey report based on this analysis. All of the raw data shall be annexed to the draft report. Analytical tools/models must be developed such that they can be used again in the future when the survey will be conducted again.
• The consultant shall submit the draft final report to LHR for review and approval. Upon receipt of suggested additions/changes to the draft final report, the consultant must incorporate the feedback/input gathered from LHR board members as well as stakeholders into the final survey report.
Job Requirements
Deliverables
• Salary and benefits survey tool(s) that can be reused in the future.
• Comprehensible data analysis including analytical tools/models that can be used in future iterations of the survey
• Written instructions of how to use the model for future surveys.
• Draft report
• Final soft, hard and Web versions of the report.
Contract
• The consultant will be expected to sign a contract for LHR Salary and Benefits Survey Consultancy.
• Communication: The consultant shall report to LHR Executive Director or his delegation.
Submit tender
Interested candidates/firms for this consultancy should send an application with cover letter via email to infolhr2020@gmail.com, CC: merrymaeregu83@gmail.com