Vacancy title:Terms of Reference for Conducting a Mid-term Evaluation (MTE) for Sida Funded Projects_ titled Advancing Democracy and Accountability to Ensure Children’s Rights.[ Type: FULL TIME , Industry: Accounting , Category: Accounting & Finance ]
Jobs at:Save the Children
Deadline of this Job:18 July 2022
Date Posted: Friday, July 08, 2022 , Base Salary: Not Disclosed
3. Objectives of the MTE
The main purpose of the Mid-term Evaluation (MTE) is to, assess program’s progress toward programme outcomes and its relevance, take stock of key learnings, and identify feasible adjustments needed to improve programme quality and likelihood of reaching the outcomes in the final year of programme implementation. Furthermore, identification of risks to sustainability, scaling up efforts and inform furture programming supported by Sida. MTE will focus on things that we cannot get from our regular monitoring and project annual reports.
3.1 Specific objectives
* Assess the project implementation progress (both intended and unintended) towards outcomes; and track the progress of the pre-defined progress markers from the baseline data to date;
* Assess the implementation of the project with respect to relevance, (to what extent are the objectives of the project still valid); efficiency (input delivery, cost control and activity management); effectiveness (delivery of outputs and progress towards achieving the purpose, and cost-effectiveness assessment (CEA) – assess the cost (outputs or the resources used) to produce a given result and alternative methods of achieving the same result and/or benchmarks such as the average cost of obtaining a particular result in similar projects; sustainability and integration of the project with policies and strategic initiaives of the government in advancing child rights.
* Review the stakeholders’ involvement and contributions towards achieving the intended outcomes and actual changes;
* Review the integration of cross-cutting themes namely gender, non-discrimination, child participation, child rights programming and including Conflict sensitivity and the Do-No-Harm principle.
* Suggest concrete and specific recommendations for Save the Children, Memebr and Donor i.e Sida/Embassy of Sweden.
4. Scope of the Study
Geographic Scope: - The project activities are being implemented in Addis Ababa, Gambella, Amhara, Tigray, Sidama regions and national level interventions. However, the review will focus on project implementation progress (both intended and unintended) towards outcomes.
Time frame: The Sida project is designed for three years (2020-2023) and the project started implementation in 2020. Thus the Midterm review will cover the implementation of the project funded by Sida starting from the year July 01, 2020 till Septemebr, 2022.
5. Guiding questions ( issues to be covered) covers both project outcomes and mandatory/quliaty perspectives:
The MTE will answer the following research questions:
* Are the objectives and strategies still relevant?
* Are we progressing well towards our intended objectives including crosscutting themes?
* To which extent have the project contributed to intended outcomes? If so, why? If not, why not?
* Have the M&E system delivered robust and useful information that could be used to assess progress towards outcomes and contribute to learning?
* Has the project been implemented in accordance with the rights perspective (a Human Rights Based Approach): i.e. Have target groups been participating in project planning, implementations and follow up? Has anyone been discriminated by the project through its implementation? Has the project been implemented in a transparent fashion? Are there accountability mechanisms in the project?
* Has the project been designed and implemented in a conflict sensitive manner?
* How has gender equality been integrated into the design, planning and implementation of the intervention? To what extent has the intervention contributed to the improvement of gender equality? Has the project had any positive or negative effects on gender equality? Could gender mainstreaming have been improved in planning, implementation or follow up?
* Has the project been designed and implemented in accordance with the perspective on environment and climate change, and if so how and with what results, i.e. have risks for the environment been considered and managed?
* To what extent has lessons learned from what works well and less well been used to improve and adjust project/programme implementation?
* What are the unintended outcomes?
* Has the context changed since the project was designed?
* How does this change affect the project?
* What strategies did we use to make the project more resilient and responsive to the changes?
* What are the major areas of change this project has so far contributed to?
* What are the core lessons we draw?
* What should be changed and/or maintained to ensure project objectives are achieved in the remaining time?
* What were the major process related challenges - operational challenges? How were these challenges addressed?
6. Methodology and Procedures
Save the Children will select a local research consultant/institution to conduct the assessment. The selected research consultant will be required to prepare detailed research methodology. While the researcher will come up with his/her own proposed methodology, we propose the assessment shall use mixed research methods in which both quantitative and qualitative approaches will be used in the data collection and analysis stages. The primary and secondary data collected will be organized and analyzed thematically based on the objectives and key issues outlined in the Terms of Reference (TOR). Ethical procedures should be integral part of the study design and where appropriate, child friendly approach should also be employed where needed (for instance, the instruments/tools to be used, safe places for interview, etc.). The team should adhere to procedures like informed consent/assent, anonymity, child safeguarding policy and code of conduct.
6.2 Sample Size and Sample Selection:
This project is being implemented in partnership with the Ministry of Women and Social Affair, the Federal Supreme Court Child Justice project Office, the Ethiopian Human Rights Commission and the Federation of National Association of Persons With Disabilities. And also some activities are being implemented in Tigray Region by the field office to support child rights and protection programs. Furthermore, the project has been supporting national and regional child parliaments stractures, child friendly courts, prision administrations,CSOs organizations. All these stakeholders are imporant to participate in the MTE. However, the sampling focuses on which agencies or organizations, or indivuduals will be covered by the reiview process.
6.3 Data Collection Tools
* Interview/discussion guides: interview/discussion guides shall be prepared and administered for children in child parliaments, children and their parents benefeting from child friendly courts, partners, CSOs. The consultant should describe what key issues to be captured through interview and focus group discussions in the proposal.
* Visit to Partner’s program (National hotline system, child parliament structure, prison centers, child friendly courts etc ) - a checklist should be developed and used to observe and evaluate the service provided for children. Observation of the different services provided for children, child friendly courts, child parliament, etc.
* Desk Review: the consultant should review anual reports, monitoring procedings, manuals/strategies developed by partners, documentation reports by partners, project reports produced by SC and partners, assessment reports by partners, and any secondary data from government offices will be used as secondary sources of data for the mid-term review.
* Other tools: SC’s Assessment Tool for Global Indicator on Child Participation will be used as additional tool to measure the level of children’s participation in the program areas.
6.4 Data Collection Procedure
Once agreed on the methodologies (including data collection tools and samples to be taken as informants), the review team will undertake the necessary preparation for field work. SC project team will discuss with partners’ program staff on who should be included as informants for primary data collection. Before commencing the data collection, brief orientation will be given on the developed tools and key steps to be followed to the data collectors. The team members will meet each day after data collection to share the status and challenges in data collection process and work out to overcome such challenges for the next days. Data collection process will follow standard good practice for engagement and enquiry with all participants. Due attention will be given to adhere to acceptable ethical child safeguarding and child participation standards.
* Enough information/ explanation will be given to all participants about the purpose, objective and privacy criteria and other related issues.
* All participants will be informed that they have the right not to partake in or withdraw from at any stage of data collection.
* Consent forms will be signed for participating in the assessment.
* The privacy of informants and the confidentiality of the information provided by respondents will be respected.
* The research team members will deal professionally with any distress children may express during the data collection process.
* While collecting primary data from informants, respondents’ culture and traditions will be respected.
* Caution will be taken to avoid raising any unrealistic expectation of participants.
* Save the Children staff will make sure that all team members will adhere to the Child Safeguarding Policy.
* Save the Children will also provide all available data and information to the consultant.The consultant will identify and collect existing relevant documents, develop/adapt tools to extract secondary data/information from different secondary sources and conduct tool guided document review forsceondary data.
6.5 Source of Data
* Primary source of data: children in the child parliament structures, vulnerable children (i.e IDPs, children with disability); government officials, partners staff, Save the Children projec staff ( Award, Partnership Unit, PDQ etc)
* Secondary source of data – anual reports, monitoring procedings, manuals/strategies developed by partners, documentation reports by partners, CRG project reports produced by SC and partners, and any secondary data from government offices will be used as secondary sources of data for the mid-term review.
6.6 Data Quality Assurance
One of the mechanisms to ensure data quality is the development of appropriate tools that would enable the assessment team to collect appropriate information on issues indicated in the TOR. The research team will also make sure information is collected from the appropriate informants through key informant interviews and focus group discussions. Once primary and secondary data are collected, the team will cross check (triangulate) the data obtained from both sources (primary and secondary) are in congruent. The review team will critically review the data collection tools before it is administered and make sure that the comments from SCS Regional Technical Advisors and partners are included in the revised data collection tools.
6.7 Data Management and Analysis
Quantitative data: Quantitative data will be captured and analysed. Descriptive statistics, graphs and charts, and cross-tabulations of relevant variables shall be used to present the findings.
Qualitative data: All Focus Group Discussion and Key Informant Interviews shall be properly recorded, transcribed, translated and entered into Ms Word. Transcription of FGDs shall be aided by notes taken during discussions. Transcripts will be checked for accuracy and then imported into qualitative analysis (thematic analysis).
7. Project Deliverables
Key deliverables expected from the selected consultant are the following
* Inception report
* Survey/assessment tools
* Electronic copy of coded raw data
* Qualitative data
* Draft assessment report
* Presentation of the draft assessment report in a validation workshop involving relevant stakeholders.
* Final report (Electronic and hard copies)- the final report includes: Cover page, Table of contents, Acronyms/Glossary, List of Tables, Executive Summary, Introduction/Background, Methodology, Findings and Discussions, Conclusions and recommendations, and Annexes.
* A two-page synthesis of the report capturing the objectives, method, key findings, conclusion and recommendations for programming and advocacy work.
8. Dissemination of Findings:
The review team will present the midterm assessment report internally to SC and partners and possibly to stakeholders involved in the process. The feedbacks will be incorporated in the final report. The final midterm Evaluation report will be shared internally with SCI CRG-CP and MEAL team, partners. Likewise, the final MTE will also be shared with SCS and Sida/Embassy of Sweden (the donor). Based on the findings and recommendation of midterm review, the maximum possible actions will be taken to achieve the project goal and objective till end of the project life period.
9. Timeline for the Assessment Process
The assessment will be conducted in August– September 2022 for an estimated 45 days. The technical proposal submitted to Save the Children needs to include a work plan in compliance with the aforementioned duration of the assignment. Upon signing of the contract, the consultant will be given the necessary working documents for reference and information.
10. Budget and Schedule of Payments
The consultant is expected to submit a budget proposal detailing the total cost based on unit costs and disaggregated by line items in a separate sealed envelope. The total cost needs to be inclusive of VAT. The consultant shall be paid the consultancy fee upon completion of the following milestones.
* 1st payment: 30% upon the approval of inception report.
* 2nd payment: 40 % upon approval of first draft report.
* 3rd payment: 30% upon completion and approval of the final report and all other deliverables.
11. Organization and the Consultant Roles and Responsibilities
The consultancy is responsible for carrying out the midtrem assessment in a professional manner. However, Save Children International (SCI) and local partners will be actively involved in and contributing to the process. SC will provide technical support and the documents mentioned under available documentation. Partners will cooperate in the provision of data to the consultants and in the review of draft report. Save the Children will provide technical guidance on the assessment process through reviewing the data collection tools, draft report and making sure that all data collection procedures are strictly applied. In this midterm assessment SCI CRG team and the consultant holds the following responsibilities. All data and products of the evaluation are the property of Save the Children. Therefore, the consultant shall not be entitled either directly or indirectly to make use of the report for other purposes without the prior written consent of save the Children.
11.1 Responsibility of the Consultant
* Submit application letter, separate technical and financial proposals with clear statement of the proposed methodologies.
* Lead consultations process, with all informants of the evaluation and responsible for validity of the information and outline the roles of each of the team members proposed to undertake the consultancy work
* Administer data collection, data entry and analysis of questionnaires and key informant interviews;
* Reviewing and understanding the project LFA and address them through evaluation tools
* Develop data collection tools including questionnaires, interview guides with structured questions, FGD guiding questions, and observation checklists and submit the developed instruments to SC for review and comments
* Collect data from implementing partners, and children and relevant stakeholders.
* Clearly show data presentation analysis and interpretation approaches of the evaluation.
* Undertake other activities stated in the scope of the work and this ToR;
* Review and incorporate feedback received from SC and donor
* Responsible for the tasks specified and for making sure quality of work is done in the agreed timeframe and meeting the required standard.
* Adhere to the SC’s Child Safe Guarding Policy and Code of Conduct. The consultant shall sign the SC’s code of conduct
* Upon completion of the overall validation workshop, a final report will be produced with specific action points, and recommendations.
* Cover all field costs from the consultancy fee.
11.2 Responsibility of Save the Children
* Oversee the process of data collection of the consultant/s
* Provide relevant document to the consultant
* Provide timely feedback on the instruments, inception and final reports
* Introduce the consultant to partner organizations,
* Organizing consultation meetings and validation workshops
* Effect consultant/s payment upon accomplishment of the tasks assigned to the consultants;
12. Eligibility Criteria
* The consulting firm should have at least three team members having multi-disciplines especially Masters in law, social work, sociology, psychology, human rights, and related fields.
* Proven experience in conducting social research using mixed method on child rights and protection issues. Solid experience in conducting interviews with multiple groups of respondents including most vulnerable children, youth, adults on potentially sensitive issues.
* A solid record of managing and coordinating high quality research projects, midterm eveluations.
* Demonstrated familiarity with human rights standards and principles, including UNCRC and ACRWC.
* Strict procedures for quality control of field work.
* Solid internal guidelines for handling of confidential information.
* Solid internal guidelines on research ethics and a code of conduct for interviewing vulnerable respondents and children.
13. Selection criteria:
Save the children will evaluate the technical and financial proposals out of 60 and 40% respectively. Technical proposals that scored 45 and above out of 60 points will qualify for the next step (interview), which if successful will proceed to the final step (financial analysis). Details of the technical evaluations criteria include:
• Technical design (methodology) 30%
• Capability and experience 20%
• Work plan 10%
1. Interested candidates should apply by presenting the following documents
* Letter of confirmation of interest clearly stating an understanding of the assignment and availability.
* CVs of team members indicating all past experience from similar evaluations, as well as the contact details (email and telephone number) of the Candidate.
* Brief description of why the consultant considers him/herself as the most suitable candidate for the assignment, and technical proposal, including on how they will approach and complete the assignment.
* Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs.
* A completed timeline for the process with implementation plan.
* Evidence showing successful accomplishment of at least two previous similar assignments that include quantitative and qualitative analysis related to children.
* Three References of previous relevant work.
* A proof legal entity status (required)
* Submit application letter, separate technical and financial proposals with clear statement of the proposed methodologies. * Lead consultations process, with all informants of the evaluation and responsible for validity of the information and outline the roles of each of the team members proposed to undertake the consultancy work * Administer data collection, data entry and analysis of questionnaires and key informant interviews; * Reviewing and understanding the project LFA and address them through evaluation tools * Develop data collection tools including questionnaires, interview guides with structured questions, FGD guiding questions, and observation checklists and submit the developed instruments to SC for review and comments * Collect data from implementing partners, and children and relevant stakeholders. * Clearly show data presentation analysis and interpretation approaches of the evaluation. * Undertake other activities stated in the scope of the work and this ToR; * Review and incorporate feedback received from SC and donor * Responsible for the tasks specified and for making sure quality of work is done in the agreed timeframe and meeting the required standard. * Adhere to the SC’s Child Safe Guarding Policy and Code of Conduct. The consultant shall sign the SC’s code of conduct * Upon completion of the overall validation workshop, a final report will be produced with specific action points, and recommendations. * Cover all field costs from the consultancy fee. 11.2 Responsibility of Save the Children * Oversee the process of data collection of the consultant/s * Provide relevant document to the consultant * Provide timely feedback on the instruments, inception and final reports * Introduce the consultant to partner organizations, * Organizing consultation meetings and validation workshops * Effect consultant/s payment upon accomplishment of the tasks assigned to the consultants; ">
Work Hours: 8
Experience in Months: 36
Level of Education: Associate Degree
Job application procedure
Two hard copies of bid submitted on headed paper and waxed envelop (One Technical & One Financial original documents) before and/or July 18, 2022
Save the Children, Ethiopia Country Office, and Addis Ababa
Near Bisrate Gabriel Church, Supply Chain | Procurement Office
For any quires kindly please send us via Tel # 0113 728455/61.
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