Regional Grants & Partnerships Coordinator - PlayMatters job at International Rescue Committee - IRC

Vacancy title:
Regional Grants & Partnerships Coordinator - PlayMatters

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Management ]

Jobs at:

International Rescue Committee - IRC

Deadline of this Job:
12 June 2022  

Duty Station:
Within Uganda , Addis Ababa , East Africa

Date Posted: Thursday, June 02, 2022 , Base Salary: Not Disclosed

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Regional Grants & Partnerships Coordinator - PlayMatters

Major responsibilities include:
Award & Partnership Management:
• Maintain a broad and deep understanding of donor policies, regulations, and procedures and provide relevant guidance to consortium. Ensure that the award is well-administered and implemented in compliance with relevant donor regulations and IRC procedures (e.g., legal expectations, IRC PEERS policy, etc.).
• Lead internal and external reporting with programs and finance teams, ensuring high-quality, well-written and timely reports meeting donor and IRC requirements. Manage reporting timelines and processes for consortium, including developing and communicating timelines, providing reporting support/follow-up when needed, coordinating internal reviews and partner responses/revisions, and escalating major issues to Regional SMT.
• Lead development, review, and amendment of donor, partnership, service, and collaboration agreements/amendments.
• Work with Ethiopia’s PM ERM team to institute grant management tools and processes for the ERM, ensuring coherence with larger mechanisms in place for the larger project.
• Obtain mandatory donor approval for all downstream partners operating under the PM ERM, ensuring compliance with prime award and proposal expectations.
• Continue to build upon and improve grant management tools and processes for effectiveness, feasibility, and consistency across the consortium.
• Lead development and review of annual project planning documents, including budgets, workplans, technical narratives and milestones, and targets. Support Senior Regional Project & Partnerships Coordinator to obtain donor and partner approval of annual deliverables.
• Lead preparations for audits in collaboration with finance, AMU and OGC departments.
• Work with the Regional Project & Systems Coordinator- PlayMatters to manage all aspects of internal and consortium-wide project cycle meetings to enable regular, structured reviews of award performance.
• Support overall financial management of project. Lead review and processing of financial realignment and payment requests. Provide detailed support to budgeting exercises.
• Lead knowledge management of project, including keeping hard and soft copy grant files up to date (both internal and external drives).
• Support the Senior Project & Partnerships Coordinator- PlayMatters to advise consortium on all external branding and intellectual property matters. Help with the negotiation and approvals for use of external content, ensuring compliance with relevant use terms and conditions.
• Lead routine technical and financial/compliance monitoring and evaluation of consortium partners and IRC country programs, including coordinating timelines, travel, and expectations of RPT and consortium teams. Lead documentation and communication of achievements, lessons learned, challenges, and changes needed.

Staff Management & Capacity Building
• Lead building of consortium’s capacity in grants, compliance, and partnership skills. Includes on-boarding of new staff, routine re-fresher trainings, as well as development of unique trainings for dynamic needs identified as the project evolves.
• Help build capacity of RPT and Ethiopia’s PM ERM team to utilize effective partnership approaches and consortium grants management tools.
• Promote constructive, collegial teamwork between programming staff and operational support staff in execution of project.

Other Duties:
• Proactively identify awards management risks throughout the portfolio (including the ERM) and creatively develop solutions in collaboration with Senior Regional Project & Partnerships Coordinator- PlayMatters.
• Support Senior Regional Project & Partnerships Coordinator- PlayMatters to develop relevant communications materials, updates, and presentations for donors, senior leadership, or other external bodies (e.g., local stakeholders) in collaboration with the Communications and Technical Departments.
• Write or review donor communications, such as responding to requests for information, and assist with coordinating donor visits.
• Research and be informed about programmatic issues, as well as security and political developments in the region. Support in ensuring donor remains up to date on any developments which may impact implementation.
• Support RPT to liaise with relevant IRC HQ-based functions, including Communications, Finance, Fundraising and Award Management.
• Support relationship building with potential partners (both formal and informal), in collaboration with relevant Technical Department staff.
• Perform other duties as required by the Senior Regional Project & Partnerships Coordinator- PlayMatters.

Job Requirements
• At least 3-6 years of experience in program and grants management, and communications at an international NGO or similar organization
• Excellent computer skills: MS Word, Excel, file sharing and database software.
• Ability and willingness to travel (up to 25%).
• Experience providing supportive and respectful staff management and capacity-building.
• Ability to accurately develop and review budgets is highly preferred.
• Experience working in conflict and crisis settings and knowledge of humanitarian programming is preferred.
• Knowledge of the East Africa context, with direct experience working in Ethiopia, Tanzania and/or Uganda preferred .
• Consortium management experience is a plus.
• Self-directed, able to independently set priorities and solve problems with minimal guidance
• Understanding of IRC grants systems and policies (e.g., OTIS and PEERS, etc.) and experience implementing grants in an IRC country program is a plus.

Education Requirement: No Requirements

Work Hours: 8

Experience in Months: 36

Job application procedure
Candidates who meet the above qualifications; please send your CV and application letter only through below link.

External .


Your application letter/cover letter must include the following information.
• Name of the position you have applied for
• Date of application
• Summary of your qualifications and experience
• Motivation/objective of why you have applied for the job
• Please include at least 3 references from current and former supervisors.
Female candidates are highly encouraged to apply!

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Job Info
Job Category: Accounting/ Finance jobs in Ethiopia
Job Type: Full-time
Deadline of this Job: 12 June 2022
Duty Station: Addis Ababa
Posted: 02-06-2022
No of Jobs: 1
Start Publishing: 02-06-2022
Stop Publishing (Put date of 2030): 02-06-2065
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