Procurement Officer - Roster job at Plan International

Vacancy title:
Procurement Officer - Roster

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Accounting & Finance ]

Jobs at:

Plan International

Deadline of this Job:
15 July 2022  

Duty Station:
Within Ethiopia , Addis Ababa , Horn of Africa

Date Posted: Wednesday, July 06, 2022 , Base Salary: Not Disclosed

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Plan International jobs in Ethiopia

The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

Role Purpose
The position holder will responsible for the implementation of the Procurement Guidelines and Procedures of the organization. He/she fulfils this responsibility through the processing and follow-up of requisitions into purchases and tenders.

Accountabilities And Main Work Activities
Procurement Processing and Follow-up (60%)
• Undertake successfully all procurement processing and follow up of goods and services requested for healthy village (Gender Transformative WASH- Nutrition) Program or other requests as assigned by the supervisor
• Receives requests for goods and services (requisitions) and ensures their completeness/compliance before they are processed; based on the procurement plan.
• Advises requestors about product description and specification, prices, lead times and availability, promoting standardization, value for money and economy of scale;
• Commits to lead time estimations and is held responsible until timely indicated otherwise on the basis of clear and justifiable grounds;
• Responsible for sourcing of products, timely collection of quotations as per the procurement threshold/guideline and approved purchase requisition for goods and services and performing purchase transactions.
• Work with the procurement committee as the secretary (not a vote member)
• Prepares comparative bid analysis for tender bids, takes minutes and reports outcome for the Tendering Committee
• Ensure that purchased items and services meet the stated requirements and takes care of delivery to the office/warehouse.
• Receives/collects invoices, arranges cash/cheques and withholding tax receipts with the Finance Department and makes payments when required. Submit GRN timely to finance department.
• Coordinates the collection/delivery of goods, including adequate record keeping (GRN, GIN)
• Arranges transportation from suppliers to the office/warehouse, as necessary.
• Assume any other responsibility as assigned by the project manager/coordinator

Performance of Transactions and Purchasing (20%)
• Perform effectively transparent transactions, purchasing and delivery of goods and services within prior agreed lead times and ensures that all purchases are properly documented.
• Prepare a weekly and monthly overview of requisitions processed and outstanding, including lead times.
• Prepare procurement tracking sheet and share to immediate supervisor and other concerned staffs every two weeks.

Market Assessment (20%)
• Conduct appropriate market assessments upon the direction provided by Admin and Logistics Coordinators.
• Collect adequate information about suppliers and market conditions and reporting supplier details, product lists and price lists to the Logistics Coordinator.
• Maintains an up-to-date Suppliers List and submits the list regularly for revision and endorsement to PA Logistics Coordinator.
• Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
• Technical expertise, skills and knowledge

Qualifications/Experience Essential:
• Bachelor degree in Business Administration, Management, Purchasing and Supplies Management, Supply Chain Management or related field
• A minimum of 3 years of relevant work experience

Qualifications/Experience Desirable:
• Experience in UN Or NGO environment involving in the procurement activities
• Experience in, but not limited to purchase of kits for child growth monitoring, agricultural inputs, seeds, pumps for household gardening, maintenance tools for WASHCOs, sanitary pads, sewing machines, poultry and livestock (sheep, goats) is an advantage.

Work Hours: 8

Experience in Months: 36

Level of Education:
Bachelor Degree

Job application procedure
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Job Info
Job Category: Accounting/ Finance jobs in Ethiopia
Job Type: Full-time
Deadline of this Job: 15 July 2022
Duty Station:  Addis Ababa
Posted: 06-07-2022
No of Jobs: 1
Start Publishing: 06-07-2022
Stop Publishing (Put date of 2030): 06-07-2065
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