Investment Administrator job at AEC

Vacancy title:
Investment Administrator

[ Type: FULL TIME , Industry: Consulting , Category: Accounting & Finance ]

Jobs at:


Deadline of this Job:
12 June 2022  

Duty Station:
Within Ethiopia , Assosa / Jijiga , Horn of Africa

Date Posted: Thursday, June 09, 2022 , Base Salary: Not Disclosed

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Company Values
We have a diverse staff, who all embody the company’s culture. In addition to the skills above, all candidates must demonstrate our core values:
• Purpose: be solutions-oriented and produce high-quality work and be a global leader.
• Achievement: Showing up over and over again to get the work done right.
• Improvement: Be humble and committed to continuous learning and growing. Improve through giving and receiving open and accurate feedback
• Bravery: willing to take risks and create a safe space for others. Be compassionate and inclusive.
• Turikumwe/Tuko Pamoja/Abren Nen/Waliin Jirra/We are Together: We appreciate our colleagues, celebrate success, and support each other in hard times.
About the Opportunity
AEC Consulting PLC’s is looking for a Investment administrator who will provide the highest quality support to the lending team in Ethiopia , and as we expand to other locations across East Africa

Department Admin Support (30% time)
• Assist to provide all internal approvals for new borrowings and provide support to all documents for all lending personnel.
• Prepare and interpret credit agreements and provide regular updates to all legal documents and process all origination fees and related costs.
• Be the lead administrator for AEC Ethiopia's Investment Management System database (Odoo), tracking all borrower information, including payments, disbursements and contact information.
• Track, file and report on compliance with disbursements, collection and other non-financial matters.
• Create reports on loan disbursement, closings loans and active loans.
• Constantly create and update the loan data in the system.
• Actively participate as a key staff in the weekly Portfolio Review Meeting.
• Other duties as assigned by supervisor.
Coordination with Finance (10% time)
• Perform various accounting processes that deal with receipts, payoffs and checks issued,
• Identify signs of unusual or suspicious loan activities and make recommendations to minimize the risk factors,
• Work with finance to produce invoices for payments and ensure accurate loan servicing.
Kiva documentation and compliance (30% time)
• Ensure borrowers profiles meet Kiva standard
• Select photos of entrepreneurs, have those sign photo waivers
• Prepare Kiva report on monthly basis and other departmental reports.
• Write compelling descriptions of borrowers in English and post them to the international Kiva platform for fundraising.
• Prepare documentation for new approved loans to be posted on Kiva website
• Ensure 100% of loan repayment schedules are matching with Kiva repayment schedules on kiva platform
• Coordinate with lending staff to get all loan documentation for Kiva fundraising
• Adhere to credit policy TAT for Kiva fundraising and meet clients’ needs
• Ensure that we are adhering to the requirements of our Kiva partnership, including reporting and journaling.
• Ensure that all loan documentation has been updated appropriately in the system so that the Kiva fundraising tasks can be performed easily.
Loan Compliance and Reporting (10% time)
• Manage all communication with lending and AEC staff and perform regular investigation to resolve all customer issues efficiently.
• Analyze and identify all fee discrepancies in loan processes and perform regular audit on processes and ensure compliance to all requirements.
• Prepare documents, upload all images into electronic file systems, and maintain all collateral files and loan related contracts in a safe place.
• Assist with the preparation of annual reviews for projects in the investment department.
• Collect and refer administration reports and other relevant information to Investment manager and Loan Investment Director.
• Prepare timely and accurate reports for Kiva, Investment committee, the National Bank, and other stakeholders.
• Assist in the maintenance and management of investment files.
Loan Closings and Disbursements (20% time)
• Maintain electronic and paper files of all loan documents.
• Ensure that loan disbursement adhere to investment committee approval decisions and policies
• Ensure collateral deregistration and land title documents are properly handed to clients upon loan close
• Review and prepare requests for loan disbursements and ensure 100% compliance with loan investment committee decision such as collateral registration certificate, land titles, etc.
• Ensure the compliance with the loan servicing agreements and to closely monitor borrower payments.

Job Requirements
Minimum Qualifications
Investment administrator will be a trusted partner of AEC clients. We are looking for someone with incredible attention to detail who can be sure that all of our operations and communications are in the highest order.
Basic qualifications include:
• Strong English writing and reading skills. STRONGLY is preferred.
• A university degree in finance or other related field
• Must speak fluent English and Islamic, and any another local language.
• Experience in loan management and access to finance for MSMEs in Ethiopia is a bonus
• Very strong attention to details and good follow through.
• Ability to work well under pressure and ability to multitask
• Unrelenting perseverance, personal integrity, and critical thinking skills.
• 2+ years of work experience in relevant or applicable field.
• Must be able to legally work in Ethiopia.
What You'll Get
• Fun, collaborative work environment
• Opportunity to work with a talented, passionate, and committed team of professionals
• Challenging work and the opportunity to grow and develop your skills
• Ability to make a significant social impact and contribute to economic growth
• Competitive benefits package - health insurance, staff savings program, parental leave, sabbatical program, and more.

Education Requirement: No Requirements

Work Hours: 8

Experience in Months: 24

Job application procedure
Apply in person

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Job Info
Job Category: Accounting/ Finance jobs in Ethiopia
Job Type: Full-time
Deadline of this Job: 12 June 2022
Duty Station: Assosa / Jijiga
Posted: 09-06-2022
No of Jobs: 1
Start Publishing: 09-06-2022
Stop Publishing (Put date of 2030): 09-06-2065
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