Finance Officer – Payment Processing job at Save the Children
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Vacancy title:
Finance Officer – Payment Processing

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Accounting & Finance ]

Jobs at:

Save the Children

Deadline of this Job:
17 June 2022  

Duty Station:
Within Ethiopia , Addis Ababa , Horn of Africa

Summary
Date Posted: Thursday, June 09, 2022 , Base Salary: Not Disclosed

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JOB DETAILS:
Finance Officer – Payment Processing -Ethiopia Country Office

Job Description
TEAM/PROGRAMME: Finance
GRADE: 4A
Child Safeguarding:
Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people. Hence, require implementing the police checking/vetting process.

ROLE PURPOSE:
To ensure that disbursements made to suppliers and staff are initiated by an appropriate source document and have been authorized and approved by Budget Holders within the Scheme of Delegation. Check and ascertain the accuracy and validity of documents against SCI policies and procedures; that expenditures incurred are allowable, allocable and reasonable; Ensure that, withholding tax and other taxes are deducted from suppliers. Ensure all payments are processed in an efficient and effective manner according to SCI financial guidelines, regulations and internal financial controls relating to disbursements.

SCOPE OF ROLE:
Reports to: Finance Coordinator
Staff directly reporting to this post: NA
Dotted line relationship: - Accounting, reporting, Logistics (Procurement)
Functional relationship: HR, Logistics and Budget Holders

KEY AREAS OF ACCOUNTABILITY:
• Ensure that disbursements made to suppliers and staff are initiated by an appropriate source document and have been authorized and approved by SMT or Budget Holders within the Scheme of Delegation.
• Verify and ascertain that expenditures are allowable, allocable and reasonable and according to approved budget line items and/or agreement;
• Reviews all cash disbursement requests for completeness with regard to documentation, internal control procedures, authorization, VAT, Withholding tax, and other requirements, and then forward for payment processing.
• Ensure that systems are put in place to assure document security and ease of retrieval for a complete audit trail from the Agresso Accounts records to supporting documentation and vice versa;
• Make sure purchasing procedures are respected, and that expenditures and purchase requisition made are correctly coded with account codes, funding source, DEA and Project code.
• Ensure vouchers are used sequentially and accurately coded and that they are all captured in Agresso on a daily basis
• Ensure that floats and advances are issued and cleared in accordance with SCI financial guidelines and timetables. Be responsible for ensuring that advance payment does not effected before clearing the previous advance
• Follow up airline ticket refunds, insurance refunds, Clarence of various prepayments as well ensure regular settlement of amounts due to credit facilities such as medical, phone and utilities.
• Follow up on clearance of various retention as per the agreement made between SCI and Vendor;
• Initiate and facilitate payments of income tax, withholding tax and pension to ERCA on monthly bases
• Produce all the general journal vouchers for clearance of all advances, accruals and other related transactions
• Updating the cash book on daily bases (CBE, Awash and Oromia bank)
• Ensure that accrual payment is processed with the available accrued provision balance in the system and attaching the agresso extract ledger detai
• Processing field office remittances on a timely manner and reconcile at the end of the month,
Ensure that SCI coding structure is correctly and consistently captured on to GLACOS with meaning full description & Perform other related tasks as required.

SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:

o Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
o Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
o Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
o Widely shares their personal vision for Save the Children, engages and motivates others
o Future orientated, thinks strategically
Collaboration:
o Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
o Values diversity, sees it as a source of competitive strength
o Approachable, good listener, easy to talk to
Creativity:
o Develops and encourages new and innovative solutions
o Willing to take disciplined risks
Integrity:
· Honest, encourages openness and transparency

Job Requirements
QUALIFICATIONS AND EXPERIENCE

• Academic Qualification- Bachelor Degree in Accounting
• Work Experience- 2years
• Special Training-Computer literate
• Other Requirements
• Fluency in English, both verbal and written,
• Commitment to Save the Children values

COMPETENCIES (Choose the competency appropriate for the role and delete the other. 3-5 competency should be enough)
SC Values are: Accountability, Ambition, Collaboration, Creativity and Integrity. To meet the value system the post holder is expected to demonstrate the following Competencies on ongoing bases ( this varies according to the position please consider the below as example)
· Leading (align with Ambition, Integrity collaboration and creativity)
Leading and Inspiring Others: Demonstrate leadership in all our work, role models our values and articulates a compiling vision to inspire to achieve our goals for children
Delivering result: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/ organisation.
Developing Self: Invest time and energy to actively develop self to help realise their full potential and to build the organization capability for the further.

KEY COMPETENCIES
Generic Competencies
• Child Rights: Promotes an enabling environment for participation, and accountability to children
• Be the Innovator: Promotes innovation to find new and better approaches to driving progress for children
• Deliver Results at Scale: Promotes a clear focus on impact in a project and programme design, management, and oversight
Generic Competencies
• Being the Voice of Children: Promotes evidence-based policy and public engagement that includes the voices of children and their communities
• Advancing Equality & Inclusion: Displays a commitment to ensuring everything we do considers the most deprived and marginalised children and adolescent
• Building & Strengthening Partnerships: Promotes working with diverse partners as critical to delivery
Child Rights: Promotes the rights of children in own work and in work with colleagues and peers,

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

Equal Opportunities
The role holder is required to carry out the duties in accordance with SCI’s global Diversity, Equity and Inclusion and Gender Equality Policies, supported by relevant procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.
Health and Safety
The role holder is required to carry out the duties in accordance with SC Health and Safety policies and procedures.
We offer a competitive package in the context of the sector. The duty station of the position holder will be in Addis Ababa This role is offered on the basis of national terms and conditions only.

The Organization
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:
• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

Work Hours: 8


Experience in Months: 24

Level of Education:
Bachelor Degree

Job application procedure
Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at http://www.savethechildren.net/careers 
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Interested applicants who meet the MINIMUM requirements should apply using the below link:
https://stcuk.taleo.net/careersection/ex/jobsearch.ftl?lang=en 


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QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Accounting/ Finance jobs in Ethiopia
Job Type: Full-time
Deadline of this Job: 17 June 2022
Duty Station: Addis Ababa
Posted: 10-06-2022
No of Jobs: 1
Start Publishing: 10-06-2022
Stop Publishing (Put date of 2030): 10-06-2065
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