Finance & Administration Officer job at Saharan Africa Research and Training Center
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Vacancy title:Finance & Administration Officer

[ Type: FULL TIME , Industry: Accounting , Category: Accounting & Finance ]

Jobs at:Saharan Africa Research and Training Center


Deadline of this Job:14 July 2022  

Duty Station:Within Uganda , Addis Ababa , East Africa

Summary
Date Posted: Tuesday, July 05, 2022 , Base Salary: Not Disclosed

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JOB DETAILS:

Basic function
The Finance and Administration Officer will work as a member of the management team and works to build standardized system so that the company can operate to the best of its capacity by keeping the available policy and guidelines
Responsibilities:
• Provide key administrative support
• Prepare payment request invoices, follow payments, and receive/deliver invoices
• Manage bank transactions
• Prepare cheque and payments
• Work out a payment plan and effect payments on time
• Prepare monthly payroll for all staff and send monthly salary for those who live outside of Addis Ababa
• Prepare all tax forms and submit to the Executive Director for approval
• Manage cash registry, draw reports, and prepare invoice
• Follow employees’ record and update every time
• Follow employees’ pension file and update on time
• Write financial reports
• Oversee budget and ensure financial accountability
• Update financial movements of the company accounting system or spreadsheet
• Work with the company to liaison with other clients and partners as needed.
• Should have a very good Knowledge of ongoing and emerging issues in relation to tax and should be ready to upgrade his/her capacity
• Regularly follow up on new policies and updates and inform the company for any new legislations on time
• Should have well developed written and oral communication skills in both Amharic and English
• Must have no objections to traveling outside Addis Ababa when it is required
• Review financial documents every time and act accordingly following the personal and policy procedural manual and related government policy and legislations
• Monitors and evaluates project implementation in line with the financial and administrative plan
• Ensure employees’ are following the personal policy and procedural manual the company developed
• Ensure that standardized data and files recording, reporting and confidentiality systems are instituted
• Ensure timely submission of documents, payments and deliverables on time.
• Manage project expenditures in coordination with personal policy and procedural manual
• Conducts correspondence and keeps files
• Be responsible for Company stamp, seal, cheque books and invoices
• Prepare form and register all inventory and keep records of all equipment temporarily taken by any staff
• Prepare financial formats
• In addition to the above core responsibilities and activities, the following are also counted in:
• Work with line directors and research executives and assistants to build capacity of other staff members
• Work with line staff in the development of individual project level performance
• In coordination with other staff provide technical assistance to the project team to ensure the quality of assignments is maintained
• Remain informed on current research and other developments relevant to the company’s area of expertise
• Sensitivity to cultural differences and understanding of the ethical issues surrounding.
• Should be able to work well with others and to develop and maintain compatibility among project staff, clients, subcontractors, consultants, recipients of assistance and partners
• Recognize and solve potential problems and monitor project effectiveness
• Conduct general staff meeting and maintain minutes;
• Participate in any new idea development that can facilitate the company and its staff growth and development
• Participate in hiring and recruiting of new professionals selection together with the research executives and management committee
• Prepare and manage tendering process as required.
• Assist project staff in filling forms and processes.
• Prepares agreements for new staff and for any related agreement and related for approval
• Supervise Office assistant and cleaners so that they are performing to the standard of their job description
• Purchase any important materials up on approval
• Attend and participate in periodic management meetings
• Perform other duties as assigned by immediate supervisor or line director responsible party
• Ensure the company has enough inventory and logistics for the successful implementation
Reports to: Executive Director

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Job application procedure

Interested applicants who meet the required qualifications are invited to submit their updated CV and copies of relevant documents within 10 days of this announcement.
We only accept applications sent via our email:
Biruh Alemayehu biruh.alemayehu@sartconsult.com , and copy
Abi Minda abi.minda@sartconsult.com ,
NB. : Only short-listed candidates will be contacted


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QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Accounting/ Finance jobs in Ethiopia
Job Type: Full-time
Deadline of this Job: 14 July 2022  
Duty Station: Ethiopia Addis Ababa
Posted: 05-07-2022
No of Jobs: 1
Start Publishing: 05-07-2022
Stop Publishing (Put date of 2030): 05-07-2065
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