Finance & Admin officer job at Hope for Justice

Vacancy title:
Finance & Admin officer

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Accounting & Finance ]

Jobs at:

Hope for Justice

Deadline of this Job:
28 June 2022  

Duty Station:
Within Ethiopia , Bahirdar, Amhara , Horn of Africa

Date Posted: Friday, June 24, 2022 , Base Salary: Not Disclosed

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Job Description
Main Purpose
The purpose of this post is to ensure that the project activities are supported with sound financial and administrative processes enabling community workers and the Transition Centre to work efficiently. Also it is the responsibility of this post to ensure that the project is linked with the financial and administrative systems in the Country office.

Duties & Responsibilities
Specific – Finance
• Prepare monthly cash request/ forecast in collaboration with the site project managers and submit to country office on time
• Evaluate payment requests against monthly approved cash request and prepare cheque and payment vouchers
• Collect and Check all community and Lighthouse work accountability sheets are correct and in line with the requests filled (e.g. calculations, budget)
• Prepare government reports and submit to Senior Grant officer at Country office.
• Work closely with Country office Grant team to secure smooth grant realization
• Post project transactions to Quick books/System
• Inform senior accountant (country office) if any unreasonable expenditures are noted and assist in measurement process
• Check and post all Goods receipts and issues to Quick books/System
• Reconcile Stock balance of QB against bin card report regularly
• Support payments and attendance collections during community events
• Assist community coordinators in data collections and filing
• Organize distribution of materials from project office to targeted area of programme
• Handle all bank related issues, banking, collect statements, filing, scanning necessary financial documents and informing the bank if there is unrelated recording on the statement
• Ensure payment of bills/tax/pension/insurance/CPOs
• File all the necessary financial documents properly
• Assist in government and donor evaluation requirements & Report preparation
• Organize and lead annual FA and Stock counts
Specific – Administration
• Responsible for the day to day administration of the Bahirdar project office
•Answer all telephone calls and enquiries regarding the project office
•Collect vehicle uses requests and book a schedule
• Supervise Support staff and do 1 to 1 meeting with each of them
• Property administration Organize maintenance and repairs of Project office and Motor vehicles
•Handle insurance and incident reports of vehicle and staff
• Organize Purchase of office stationery, scanning, photocopying, create forms for the project office
• Collect and input data from staff monthly time sheets, submit to country office HR office

Job Requirements
Bachelor’s degree in Accounting/ Commerce/ Finance. Computer training or certificate
2 years of experience in a finance position preferably in INGO/NGO

Work Hours: 8

Experience in Months: 24

Level of Education:
Bachelor Degree

Job application procedure
Interested candidates who meet the required qualifications and experience are invited to submit an updated CV and cover letter explaining their motivation and why they are suited for the post.
We only accept applications sent via -  before 28 of June 2022.

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Job Info
Job Category: Accounting/ Finance jobs in Ethiopia
Job Type: Full-time
Deadline of this Job: 28 June 2022
Duty Station: Bahirdar, Amhara
Posted: 24-06-2022
No of Jobs: 1
Start Publishing: 24-06-2022
Stop Publishing (Put date of 2030): 24-06-2065
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