Compliance Manager job at Oxfam Great Britain
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Vacancy title:
Compliance Manager

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Management ]

Jobs at:

Oxfam Great Britain

Deadline of this Job:
02 August 2022  

Duty Station:
Within Ethiopia , Addis Ababa , Horn of Africa

Summary
Date Posted: Friday, July 22, 2022 , Base Salary: Not Disclosed

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JOB DETAILS:
Job purpose:
The Compliance Manager has the main goal to support the country’s program to compile to internal and relevant external policies and procedures.
It is key to ensure that organizational resources are managed in an efficient stewardship way and this role will be advising the senior management on the design and implementation of internal control procedures to ensure it.
This role will interpret and follow up the application of organizational policies and procedures in varying functions within the organization. If problems arise, this role will develop solutions taking into the diversity and complexity of the problems. Anticipate and Resolve challenges within corporate or divisional parameters, with moderate scope. The impact of this role is significant within the support and finance units and could also have some impact Oxfam-wide. It is a key role to contribute to and influence operational planning, ways of working, and behaviors.

Key Responsibilities and Accountabilities
Policies analysis and advise on better management practices to ensure compliance FUNDING
• Control applications of donor rules in project/programme activities.
• Assess compliance to the Executing Affiliate (EA) business rules in donor contract management.
• Random checking of use of Funding System and compliance on the EA Contract Management procedures.
Finance
• Verify application of ID financial procedures and flag issues and irregularities if appears.
• Participate in staff training on financial procedures.
• Organise spot checks on the accounting process and quality of financial data.
• Identify risks and advise line managers on solutions.
• Assess the use of accounting systems and make recommendations.
Logistic and supply chain
• Verify application of ID Logistic Procedures and flag issues and irregularities.
• Participate in staff training on logistic procedures.
• Interpret logistic procedures for a better understanding by all staff
• Organise spot checks on logistic activities such as procurement, fleet, warehouse, and assets management and flag irregularities or risks to Business Support Manager (BSM) and advise on solutions
• Assess use of logistic systems such as HELIOS and make recommendations
• Review documents (filling system, archiving, and quality of the documents)
HR
• Verify application of HR policies and Procedures and flag issues and irregularities
• Organise spot checks on HR activities such as recruitments, medical, benefits, payroll, Health and Safety, documentation and flag irregularities and recommended solutions to BSM.
• Identify risks and advise the BSM on solutions.
• Assess the use of HR systems such as GOLD and make recommendations if issues arise.
Administration
• Verify the quality of admin support, identify irregularities and gaps and recommend solutions
• Assess documentation and filling systems
• Tests compliance to legality (taxes, labor law, immigration, etc…)
• Spot checks administration activities such as travel visas, office and residence rents, etc.
It and systems
• Verify respect of IT policies by users
• Identify risks and advise BSM on solutions
• Spot checks IT activities such as access to the server, etc.
Partnership and stakeholders’ management
• Test partner’s reports and provide advice to Programme Managers
• Collaboration on training partners in donor rules, finances, and logistic policies.
• Conduct regular monitoring visits to Implementing Partner organizations to assess the adequacy of internal controls, verify the availability of proper records for all financial transactions, and advise Partner and Oxfam management on recommended actions.
• Ensure Partner's Capacity and Risk Assessment (PCRA) is conducted as per plans and take the appropriate recommendations and corrective action to mitigate the risks,
• Audit partners’ financial reports and achievements, identify suspicious activity that could be fraud or corruption and establish efficient data management and corporate memory system in place.
Internal audit and Investigations - to guarantee a proper adherence to Oxfam and government policies, procedures, and system
• Develop internal audit/Compliance tools (paperwork, checklist, standards, audit report template, internal control survey questionnaires, physical counts, tools/checklist etc…).
• Conduct Control Self-Assessment exercise across all departments to assess the efficacy and gaps of the control and follow up on action plans.
• Verify and prepare audit closure status and progress report for the management and CMT review, collect and arrange audit closure exhibits and submit the reviewed audit closure status/progress reports.
• Post audit: Consolidate recommendations made in internal and external audits and evaluations for submission. Monitor implementation of action/corrective action plans relative to both internal and external audits/
• Monitor implementation of action/corrective action plans relative to both internal and external audits
• Support/Conduct internal investigations related to compliance and fraud risks
• Coordinating & ensuring the implementation of the Annual Statuary Audit and reporting on a timely basis.
Mapping Risk, Conduct Threat & Vulnerability assessment, Prepare Action Plan, and Document How Risk Assessments are Conducted (10%).
• In coordination with the country management team and program managers, maintain the Risk Register to identify key risks and document strategies to mitigate these risks.
• Lead the update process for Country Quarterly Management Reports and ensure communication of action plans.
• Identify and rate the risk of threat (High, Medium, Low) for Oxfam in collaboration with the country management team and program managers.
• Risk assessment, which involves analysing risks as well as identifying, describing, and estimating the risks affecting the Oxfam
• Work closely with the Oxfam SMT to support operational, financial risk, and process decisions; ensure ongoing operational & Financial risk-taking activities remain consistent with Oxfam program parameters and all policies and procedures.
Training: - Train employees on compliance guidelines, requirements, and standards, ensure staff are trained on GDPR, Aid diversion & Anti- Fraud regulations
• Support to deliver Oxfam’s training packages to counter fraud and corruption risk mapping across the country & Partner with Regional Counter Fraud Manager
• Design and deliver capacity-building training covering Finance, HR & Logistic, Governance, and Taxation compliances to Partners’ finance and non-finance personnel as a part of the Partner capacity development process,
• Support partners in the sustainable institutional development process, to establish sound financial management systems and procedures and effective internal control systems,
• Support Fraud awareness messaging in the Ethiopian Country Program
• Provide support in arranging training courses in financial skills for non-accounting staff to Oxfam/partners team
• Provides support and guidance to partnership compliance team specifically in monitoring, statutory compliance, and other practical/technical input to partners’ audit
• Keep up to date on developments in the areas of general accounting, auditing, non-profit issues, the Government of Ethiopia, and other regulations.

Job Requirements
Most importantly, every individual at Oxfam GB needs to be able to:
• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE, AND EQUALITY
Our Values
• Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
• Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
• Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
• Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
• Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
• Courage: We speak truth to power and act with conviction on the justice of our causes.
Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:
1. Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality.
2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.
3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.
Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and apply the principles and twelve practices in your work. Read more about this here:
Read this guide to find out more about what our values, organisational attributes, and feminist leadership approach mean for how we work
For this role, we have selected three of the most relevant feminist Leadership practices for this role (which you can read more about here:
1 Self-Awareness
2 Mutual accountability
3 Strategic Thinking and Judgment

Experience, Knowledge & Competencies
Essential
• Bachelor (BA) or Degree from a recognized university/college in Finance, Business Management, or other areas that bring an added value to the related job.
• Relevant experience of 7-10 years for BA / Degree holders (ie. Audits, donors’ contracts management, systems management), preferably in an international NGO, out of which 2 years should be supervisory/managerial experience.
• Good understanding of information systems and information technology with a sound knowledge of their development and capabilities
• Good knowledge of major donor requirements such as DFID, OFDA, ECHO, EU, WFP, and UNICEF
• Good knowledge of the Ethiopian labour, tax, and immigration laws
• Strong knowledge of office management and ways of working
• Strong commitment to Oxfam’s purpose, a broad understanding of the work culture in the “development” sector and its impact on key areas of responsibility, and a commitment to humanitarian principles and action
• Effective verbal and written communication skills, including high-level interpersonal and influence skills; fluency in written and spoken English and Amharic
• Proven analytical skills and the use of these to problem solve and make firm decisions and systematic approach with good attention to detail, with a strong commitment to achieving results
• Experience in training to improve operations’ implementation and persistence to achieve change in a challenging environment and stressful situations
• Ability to undertake regular travel around the country (50%) within short notice
• Ability to work independently with less supervision from the line manager
• High degree of integrity and honesty
• Understanding of gender and diversity considerations within key areas of responsibility and commitment to addressing inequalities in the workplace and the programme
Desirable
• Knowledge and experience on Oxfam systems
• Knowledge and experience of conducting investigations


Work Hours: 8


Experience in Months: 24

Level of Education:
Bachelor Degree

Job application procedure
Click here to Apply

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Job Info
Job Category: Accounting/ Finance jobs in Ethiopia
Job Type: Full-time
Deadline of this Job: 02 August 2022
Duty Station: Addis Ababa
Posted: 22-07-2022
No of Jobs: 1
Start Publishing: 22-07-2022
Stop Publishing (Put date of 2030): 22-07-2065
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