Vacancy title:Area Finance Manager[ Type: FULL TIME , Industry: Financial Services , Category: Accounting & Finance ]
Jobs at:Oxfam Great Britain
Deadline of this Job:22 July 2022
Date Posted: Friday, July 08, 2022 , Base Salary: Not Disclosed
Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues. Job details DIVISION: Operations TEAM: East Africa Hunger Crisis Response Team LOCATION: Somali Region CONTRACT TYPE: Fixed Term ( 6 Month) GRADE: C1 Global/National JOB FAMILY: Finance SALARY: As per the Oxfam pay scale HOURS: 37.5 hours per week FLEXIBILE WORKING We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage TEAM PURPOSE: Aspire for excellence for the CAT 1 response in Oxfam GB Management in Ethiopia with the provision of value-adding support to all stakeholders, Ensuring stewardship of resources and program effectiveness to the best of expectations in operational effectiveness. JOB PURPOSE: Responsible for the overall management of financial resources and implementation of financial strategies, policies, and procedures for the CAT 1 response among all field offices in the region. Generate quality information and reports and perform analyses to support and guide programme decisions. Ensuring that financial systems run properly and in compliance with Oxfam GB policies, procedures, and standards. Supporting Response Lead with project financial management including budget development, cash forecasts, provision and interpretation of monthly budget versus actual comparison reports, financial analysis, preparation of internal and external financial reports, and facilitation of internal and external audit processes including audit closures POST HOLDER REPORTS TO East Africa Hunger Crisis Response Lead JOBS REPORTING TO THIS POST Yes BUDGET RESPONSIBILITY No Key Responsibilities and Accountabilities Processing and Accounting for Financial Transactions • Perform allocation of salaries and overheads to active and appropriate projects and contracts at month-end with adequate audit trail, • Ensure that project cash flows are managed in a timely and accurate manner, • Prepare timely and accurate financial reports as required by the Response Lead and country office team, • Review monthly financial reports to ensure the correctness of information before closing the accounts, • Reviews financial reports from partners and enters the data into the financial system, Account Analysis and Ledger Reconciliations • Provides support as required for the monthly and year-end closing process, • Reconciles Fixed Asset records between finance records and logistics registers, • Prepares the necessary schedules for the year-end closing, • Analyses aging reports of receivables and payables, identifies causes for long outstanding items, and suggests appropriate actions, • Conduct review of accounts to ensure data quality and proper description of transactions per the accounting structure and chart of accounts Financial Management: • Lead the resource planning (budgeting) processes for the programme and ensure review, consolidation, and submission of budget within a timeframe, • Responsible for financial management (including banking and cash flow) across the programme, ensuring the application of Oxfam’s financial policies and procedures, in collaboration with and under the guidance of the Country Finance team based in Addis Ababa, • Ensure the preparation of high-quality financial reports, review/monitor financial performance against budget, provide analysis/commentary on these as required by the Organisation, • Lead on assessment of finance functions in partners and recommend improvement plans, • Overall responsibility for a monthly financial review of the field office, Cash and Bank management • Ensure monthly cash forecast and a top-up request are prepared and submitted to Country Office finance in time, • Ensure that optimal field office liquidity is maintained and timely top-up requests are made based on approved cash forecast and sufficient cash balance maintained for the Field Office operation. • Excessive cash should not be held to avoid undesirable risks including exposure to currency devaluation, • Perform critical analysis of bank statements and bank reconciliation reports to ensure the accuracy and reasonableness of all bank charges, • Ensure the Field office receives timely cash remittances. • Review and analyse field offices’ monthly cash flow. Budgeting and Budget Management • Assist the Response Lead with monitoring and revision of project budgets, Job profile template version 1 – 17.03.20 • In collaboration with the Program/project staff, ensures that project budgets are administered in accordance with the terms and conditions of the agreement and donor policies, • Ensures that Response Lead receives monthly budget versus actual (BVA) comparison report and assists in replying to any queries arising from the report, • Code phased budgets and upload them into the Donor Reporting Tool for ease of retrieving interim and final financial reports, • Ensures that expenses are booked only against a valid budget, Facilitating Audits and Project Closure • Prepares financial information and facilitates internal, donor, or government audits, • Provides explanation on queries raised by auditors, assists in audit management response and implementation of internal and external audit recommendations, • In coordination with the Country Office team takes lead in developing an action plan and corrective actions to implement audit recommendations related to project finance, • Ensures that all financial progress and final reports are prepared accurately and disseminated to donors in a timely fashion, in compliance with grant award provisions and guidelines, • Coordinates grant closure activities with the Response Lead, funding coordinator, and finance officer and ensures that expired contracts are closed in time. Reporting and Compliance • Ensure accurate and timely submission of financial reports, schedules, and budget variance analysis to Response Lead, • Ensures that month-end financial reports and schedules are accurate and are submitted to Country Office on or before the due dates, • Reviews Country Office finance monthly feedback and address all issues before the close of the subsequent month, • Coordinate with the Logistics department that periodic fixed assets inventory reports are reconciled with PeopleSoft balances, • In coordination with other finance staff, assist the SMT in ensuring that the Oxfam office complies with the terms of its legal status locally, other legislation, and Oxfam’s requirements, especially in project finance issues in the field, Representation • Maintains an organizational relationship with banking management, Auditors, Insurers, Tax offices, and Partners, • Participates in senior management team meetings, cross-departmental and other internal and external meetings as needed, • Represent Finance in opening and evaluation of different procurement bids: • Be the point person for all finance inquiries and communicate with SMT on financial issues relating to reporting, • Advise the field office management team on all financial matters. • Internal Control and Risk Management • Provide ongoing financial risk analysis and recommendations of risk management strategies, • Ensure compliance with all statutory requirements • Support and guide the programme Management Team in financial management linked to programme work, • Lead on and support programme in assessments and building financial management capacity of partners, • Ensure that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control, People Management • Responsible for the effective performance management of finance staff reporting to the position, ensuring assessment, development, and performance management against objectives and organizationally agreed competencies, • Coaches, mentors and appraises subordinates in accordance with Oxfam GB Performance Management System, • Create staff development opportunities for finance staff by extending their engagement beyond the job descriptions, • Provide relevant orientation for staff, both at the start of the contract and ongoing, to ensure their understanding and compliance with Oxfam GB policies, organizational strategies, and job expectations, • Perform other duties as assigned by the supervisor within the scope of general responsibilities. Job Requirements Person Specification • Most importantly, every individual at Oxfam GB needs to be able to: • Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE AND EQUALITY Our Values • Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities. • Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them. • Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world. • Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice. • Accountability: We take responsibility for our action and inaction and hold ourselves accountable to the people we work with and for. • Courage: We speak truth to power and act with conviction on the justice of our causes. Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES: 1. Be committed to equal opportunities: demonstrating sensitivity to culture differences and gender equality. 2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work. 3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible. • Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and applying the principles and twelve practices in your work. Read more about this here: Read this guide to find out more about what our values, organisational attributes and feminist leadership approach mean for how we work For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here: 1 Self-Awareness 2 Mutual accountability 3 Strategic Thinking and Judgment Experience, Knowledge & Competencies Essential • Master’s degree in accounting or Finance and with 5 years of managerial experience. • Professionally qualified finance manager, preferably with humanitarian experience in a large and/or complex organization and the ability to influence and support colleagues in appreciating the importance of financial standards, procedures, and controls, • Effective verbal and written communication skills, including high-level interpersonal and representational capabilities, fluency in written and spoken English essential, • A strong commitment to Oxfam’s purpose, a broad understanding of the work culture in the “humanitarian” sector and its impact on key areas of responsibility, and a commitment to humanitarian principles and action, • An understanding of gender and diversity considerations within key areas of responsibility and commitment to addressing inequalities in the workplace and the programme.
Work Hours: 8
Experience in Months: 60
Level of Education: Associate Degree
Job application procedure
As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile through www.ethiojobs.net or using Oxfam's internal /External application portal https://jobs.oxfam.org.uk / or https://jobs.oxfam.org.uk/vacancy /17464/description on or before July 22, 2022. Your application will be shortlisted based on your CV and your responses to the above questions. You need not comment on your suitability against the essential criteria in the job profile. Only shortlisted candidates will be contacted.
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